Accounts Payable Supervisor

Description

Pay Range: $33.73-37.68 Hourly (DOE)

Restoration Management Company expects each, and every employee to embrace and apply in their daily activities the following company CORE VALUES: Team Spirt, Integrity, Quality, Humility and Safety. These, in addition to the requirements listed below, are essential to the success of your career with Restoration Management Company.

Job Summary

The Accounts Payable Supervisor is responsible for overseeing the accounts payable function within a company of over 500 employees. This role involves supervising the accounts payable team, ensuring accurate and timely processing of invoices, maintaining strong vendor relationships, and supporting the overall financial integrity of the organization. The supervisor will play a key role in implementing process improvements and ensuring compliance with company policies and relevant regulations. This position will report directly to the Assistant Controller.

Key Responsibilities

Core responsibilities for the position are as follows:

Team Supervision:

• Supervise and mentor the accounts payable team, providing guidance to ensure efficient operations.
• Assign work, schedule tasks, and evaluate team performance.
  
  
  

Payment Oversight:

• Oversee the preparation and processing of payments, including checks and ACH transactions to ensure prompt disbursement to vendors.
• Track payment schedules and address vendor inquiries regarding payments.
  
  
  

Invoice Review:

• Ensure thorough review and verification of invoices for accuracy, completeness, and compliance prior to payment approval.
• Verify coding for invoices and check requests to maintain accurate financial records.
  
  
  

Team Training:

• Facilitate training for staff on accounts payable procedures and policies.
• Assess team skills to identify gaps and determine specific training needs based on performance evaluations and feedback.
  
  
  

Financial Reporting:

• Create monthly, quarterly, and annual financial reports
  
  
  

Customer Service:

• Address vendor and internal inquiries promptly, ensuring clarity and maintaining strong working relationships.
• Strive to exceed vendor and internal customer satisfaction through timely and accurate processing of payments.
  
  
  

Compliance Assurance:

• Adhere to IRS guidelines and other regulations to prevent penalties and ensure timely tax compliance.
• Promote accurate financial reporting to support effective decision-making and stakeholder trust.
  
  
  

Issue Resolution:

• Investigate and analyze problems that arise, proactively identifying and addressing discrepancies to maintain operational efficiency.
  
  
  

Experience/Requirements

The position of this role requires the following:

• Relevant work experience of 5+ years
• Knowledge of accounting principles, tax regulations and compliance requirements
• Intermediate+ MS Excel skills (e.g. pivot tables, etc.)
• Working knowledge of MS Outlook & Word
• Experience with accounts payable procedures and supervisory roles
• Previous experience with Sage Contractor 100 (Master Builder) a plus
• Ability to implement and enforce policies
• Ability to work independently and make sound judgments
• Must have strong work ethics
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Detail oriented, professional attitude, reliable
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
  
  
  

Safety Requirements

• Regulatory Requirements: Adhere to all local, state, and federal safety regulations, including OSHA and EPA standards.
• Personal Protective Equipment (PPE): Required PPE may include gloves, masks, goggles, hard hats, and safety footwear. All employees must wear PPE as required for their specific roles and job site conditions.
• Ergonomic Practices: Practice ergonomic principles to prevent musculoskeletal disorders. This includes proper desk setup, using adjustable chairs, and maintaining good posture while seated.
• Office Safety Protocols: Adhere to established office safety protocols to maintain a secure work environment. This includes the following guidelines for the proper use of office equipment and ensuring that workspaces are free from clutter to prevent trips and falls.
• Safety Training: Complete all mandatory safety training sessions, including but not limited to hazard communication, emergency response, and safe equipment handling.
• Reporting Safety Concerns: Ability to identify and immediately report any unsafe conditions, hazards, incidents or injuries to supervisors without fear of retaliation.
• Emergency Procedures: Familiarize yourself with emergency procedures relevant to your specific job site, including evacuation routes, and emergency contacts.
  
  
  

Physical Requirements

General Physical Abilities:

• Lifting and Carrying: Ability to lift and carry materials or equipment weighing up to 25 lbs. regularly and up to 50 lbs. with assistance.
• Physical Activities: Ability to perform tasks that require, walking, bending, reaching, crouching, kneeling, climb, squat, crawl, lift above shoulder, reach, and twist.
• Sitting and Standing: Prolonged sitting or standing required (in office, driving and/or at job sites). Regular alternating between sitting and standing
• Repetitive Motions: Continuous repetitive motion and tasks involving L/R hand movement (computer/mouse), wrists, or arms (e.g., typing, data entry).
• Machinery Operation: Capacity to operate machinery and tools as required by job tasks, which may involve fine motor skills and hand-eye coordination.
• Visual Ability: requirement for clear vision (e.g., close work, computer use, eye coordination)
  
  
  

Working Conditions

Office Environment:

• Indoor office setting for corporate roles, including working with standard office equipment (computers, phones, printers). May involve regular meetings, (in person or zoom) and collaboration with team members.
  
  
  

Field Environment:

• Outdoor fieldwork at restoration sites, which may include residential, commercial, or industrial properties. Duties may involve exposure to different weather conditions (sun, rain, snow, heat).
  
  
  

Hazardous Environments:

• Potential exposure to hazardous materials, chemicals, or contaminants specific to restoration work, requiring strict adherence to safety protocols and use of PPE.
• Work after hours and weekends given our 24/7 business operations
  
  
  

Travel Requirements:

• If travel is required for this role, it may include travel to and from job sites, requiring the use of company and or personal vehicles. Possibility of attending out-of-town training or conferences.
  
  
  

Req Number ADM-25-00011

About the Organization Restoration Management Company, Northern California's largest emergency service / restoration company is a growing, profitable, privately held company headquartered in Livermore, California. Established in 1985, Restoration Management Company has been providing reliable, year round emergency service, 24-hours-a-day for water, smoke and environmentally damaged property - to commercial, industrial, and residential clients.

We offer:

• Full-time positions;
• Opportunity for advancement;
• Competitive benefits (medical, dental, vision, EAP, 401k and matching, and life insurance)
• PTO
• Paid holidays
• Competitive salaries
  
  
  

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.