Payroll and Human Resources Coordinator

Park Tudor is an independent school in Indianapolis, Indiana that takes pride in upholding a tradition of academic excellence that began in 1902. As a college preparatory school for children ages 3 through grade 12, we provide an exceptional learning environment where children are encouraged to explore opportunities, exceed expectations, and expand possibilities. Small class sizes, a safe and caring atmosphere, and numerous extracurricular activities that include the arts and athletics, ensure that each child at Park Tudor receives a unique educational experience catered to their individual passions.

Mission Statement

To create an inspiring college-preparatory learning environment, with exceptional educators and extraordinary opportunities, that prepares and motivates students to become balanced, confident, and resourceful lifelong learners.

Core Values

• Integrity
• Intellectual Engagement
• Resourcefulness
• Respect
• Responsibility

Job Description

Park Tudor is currently seeking a Payroll and Human Resources Coordinator. This position is responsible for accurately processing the School’s payroll for over 200 regular, seasonal, and part-time employees. This position will also support many human resource functions. This role ensures that employees are paid accurately and on time, maintains employee records, and ensures compliance with employment laws and school policies. This is a full-time, twelve-month position reporting to the Human Resources Director.

Essential Responsibilities

• Maintain accurate employee records in payroll files, employee files, and databases
• Process and administer semi-monthly payroll for all staff, including faculty, administrative staff, and support staff
• Ensure payroll calculations are accurate, including wages, overtime, deductions, taxes, and benefits
• Stay current on federal, state, and local payroll laws to ensure compliance
• Process, prepare, and transmit contributions for retirement savings plans, health savings accounts, and flexible spending accounts
• Prepare W2’s and 1095’s on an annual basis
• Liaise between Human Resources and Business Office as it relates to payroll
• Perform a wide range of duties relative to the maintenance and processing of personnel records and reports
• Respond to all payroll inquiries
• Manage the benefit system database, including open enrollment, plan changes, and employee questions
• Manage employee time-off requests and leave administration, ensuring accurate recordkeeping and communication with supervisors
• Ensure monthly invoices related to HR and payroll expenses are remitted timely
• Coordinate annual flu shots and spring wellness checks for employees
• Manage the background check and drug screen processes
• Manage and coordinate the Approved Driver List and the Approved Substitute List
• Serve as contact for external sources as it relates to completion of employment verifications and reference checks
• Coordinate and provide support for employee recognition and holiday gifts
• Assist the HR Director with managing and coordinating the hiring process, workman’s compensation, leaves of absence, external and internal compliance, etc.
• Perform other duties as assigned

Qualification Requirements

• Education: Bachelor’s Degree is preferred.
• Experience: 3-5 years payroll experience required. Experience with Paylocity preferred.

Required Qualification

• Strong attention to detail
• Knowledge of payroll software
• Understand relevant tax laws and regulations
• Maintain high standards of confidentiality on all information
• Ability to work to completion on multiple tasks with frequent interruption
• Customer-oriented approach supported by strong interpersonal skills
• Ability to work independently with little supervision necessary
• Excellent organizational and time management skills
• Excellent verbal and written communication skills
• Ability to effectively function in a quick-paced environment
• Must be proficient in technology (Microsoft Excel, Word, and Outlook)
• Strong work ethic and high level of integrity
• Professionalism with and amongst all constituencies
• Willingness to engage in all aspects of the Park Tudor community while promoting the school’s mission, vision, and values

Park Tudor School offers excellent pay and a comprehensive benefits package. Park Tudor is an Equal Opportunity Employer. Those who would add to the diversity of our faculty and staff are strongly encouraged to apply. Interested candidates should send their resume and cover letter to [email protected] and complete the online job application.

For more information regarding Park Tudor School, consult the Park Tudor website at www.parktudor.org.