Bilingual Administrative Assistant (English/Spanish)

Benefits:

• 401(k)
• Opportunity for advancement
• Paid time off
• Training & development
  
  
  

Location: Bayonne, NJ | Position Type: Full-Time

Are you highly organized, detail-oriented, and customer-focused? We’re looking for a reliable Administrative Assistant to join our growing team! This role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly.

Key Responsibilities:

• Provide administrative and clerical support across departments
• Handle employee onboarding, HR documentation, and ADP/payroll processing
• Manage job scheduling and dispatching through platforms like Jobber

• Process and track invoices, purchase orders, and vendor payments
• Communicate with clients in a professional and timely manner via phone and email
• Assist with reporting, database entry, and file management
• Translate documents and support bilingual communication (Spanish/English)
• Support day-to-day office tasks, ensuring everything runs efficiently
  
  
  

Requirements:

• Bilingual in English and Spanish (spoken and written) – required

• 2+ years of administrative support or office management experience
• Strong written and verbal communication skills
• Working knowledge of ADP, HR practices, and basic payroll functions
• Experience with Jobber or similar scheduling/invoicing software – a plus

• Excellent customer service skills
• Proficient in Microsoft Office Suite and Google Workspace
• Highly organized with the ability to multitask and meet deadlines
• Discretion with confidential information
  
  
  

What We Offer:

• Competitive hourly rate or salary $ 23 an hr. (commensurate with experience)
• Paid time off and holidays
• Opportunity to grow within a supportive and fast-paced company
• Positive and bilingual-friendly work environment