Coordinator I, Special Programs
Excel Campus Activities
Date: 21 hours ago
City: Arlington, Texas
Contract type: Full time
Posting Details
Position Information
Posting Number S06310P Position Title Coordinator I, Special Programs Department VP Development Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule
Monday-Friday; 8:00am-5:00pm.
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits
Benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
Job Summary
The Coordinator I, Special Programs will support the development program for the College of Business (COB), which includes supporting the fund raising and philanthropic efforts of the Assistant Dean of Development and the Director of Development for the College. Responsibilities include managing day-to-day frontline operations, researching, and gathering relevant data. Responsible for providing administrative support, program coordination, interaction with internal and external constituencies, and major gift portfolio maintenance for the College in coordination with the Office of Development and Alumni Relations.
Essential Duties And Responsibilities
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].
Posting Detail Information
Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted 3 Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Posting Number S06310P Position Title Coordinator I, Special Programs Department VP Development Location Arlington Job Family Administrative Support Position Status Full-time Work Hours Standard Work Schedule
Monday-Friday; 8:00am-5:00pm.
- May require occasional travel, evening and weekend hours.
- Use of a personal vehicle for work-related local travel.
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits
Benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
Job Summary
The Coordinator I, Special Programs will support the development program for the College of Business (COB), which includes supporting the fund raising and philanthropic efforts of the Assistant Dean of Development and the Director of Development for the College. Responsibilities include managing day-to-day frontline operations, researching, and gathering relevant data. Responsible for providing administrative support, program coordination, interaction with internal and external constituencies, and major gift portfolio maintenance for the College in coordination with the Office of Development and Alumni Relations.
Essential Duties And Responsibilities
- Responsible for managing all administrative functions for the Assistant Dean of Development and the Director of Development.
- Research, identify and strategize on ways to engage, cultivate and steward major gift donors.
- Manage calendars and respond to inquiries by phone, mail, email or in person.
- Coordinate other cultivation and stewardship activities such as campus tours, luncheons, or visits.
- Maintain donor database Blackbaud (Raiser’s Edge NXT) records to track donor activity, record updates and accurate prospect management in coordination with the Prospect Development and Research team.
- Assist in prioritizing prospect portfolio and scheduling qualification, cultivation, solicitation and stewardship appointments, as assigned, and preparing materials for appointments.
- Manage timelines and deadlines for the execution of development-related processes and ensure they are met.
- Coordinate with Development Services and Administration and Endowment Services to maintain updated information on all endowments housed in the unit and ensure proper procedures are followed for new proposals and agreements while facilitating and expediting processes.
- Coordinate with Donor Relations on awarded scholarships and fund expenditures (for endowed and select non-endowed gifts) within the College to ensure proper stewardship of donors.
- Coordinate travel arrangements and prepare vouchers for payment and reimbursement. Prepare documents regarding expenditures.
- Assist with items related to Alumni Relations for the College, including planning, and arranging meetings or Development focused activities in conjunction with the Director of Development and the Development and Alumni Relations team. Performs other duties assigned.
- Including items related to the Advisory Council for the College or other external outreach.
- Perform other duties as assigned.
- High School diploma.
- Six (6) years of increasingly responsible administrative, secretarial, and clerical experience or an equivalent mix of education and relevant experience in similar role.
- Proficiency with Microsoft Office products: Word, Excel, Outlook, TEAMs and other common office software.
- Bachelor’s degree.
- Two (2) years of experience in project management
- Prior work history at a higher education institution.
- Experience with Blackbaud (Raiser’s Edge NXT), PeopleSoft (UTShare), or related database software.
- Ability to effectively engage with a wide range of individuals including students, faculty, staff and volunteers while representing the College of Engineering (COE) and the Office of Development and Alumni Relations in a positive, professional manner with the university’s constituency and alumni community.
- Ability to handle multiple tasks in a busy office in a professional demeanor.
- Ability to prioritize workload for timely completion of important tasks.
- Ability to maintain confidential information.
- Ability to work effectively across University departments and units.
- Ability to use of a personal vehicle for work-related local travel.
- Excellent analytical, organizational, time management, written, verbal and interpersonal communication skills.
- Ability to complete all physical tasks as needed.
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [email protected].
Posting Detail Information
Number of Vacancies 1 Open Until Filled Minimum Number of References Required 3 Maximum Number of References Accepted 3 Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
- * What is the highest level of education attained?
- GED
- High School Diploma
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- PhD or equivalent
- * How much experience in a development/fundraising, university, or non-profit environment do you have?
- None/less than 1 year
- 1 to 2 years
- 3 to 4 years
- 5 or more years
- * How many years of experience do you have using a donor database management system or related software?
- None/less than 1 year
- 1 to 2 years
- 2 to 3 years
- More than 3 years
- * How many years of experience do you have in communicating with external constituents to facilitate appointments and other engagement opportunities?
- None/less than 1 year
- 1 to 2 years
- 3 to 4 years
- 5 or more years
Required Documents
- Resume or CV
- Cover/Interest Letter
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