Principal Secretary III at McNair High School

LODI UNIFIED SCHOOL DISTRICT CLASS TITLE: PRINCIPAL SECRETARY III BASIC FUNCTION: Organize, coordinate, schedule and perform a wide variety of administrative office activities; serve as secretary to the Principal of a comprehensive high school and coordinate communications between administrators, District and site personnel, parents, students and the general public; relieve the Principal of a wide variety of technical and administrative detail; train and provide work direction to student assistants and others as assigned. REPRESENTATIVE DUTIES: (E=Essential Function) Individual positions may not perform all of the duties listed nor do these examples include all responsibilities of positions in this class. Perform secretarial duties for the Principal to assist with routine administrative matters as appropriate; independently compose letters, memoranda, agendas, handbooks, reports and other materials; research and collect, compile and edit other reports, newsletters, publications, manuals and documents; review and check documents for completeness, accuracy and conformance with applicable site, District and State rules, regulations and procedural requirements. E Organize and coordinate a wide variety of clerical and other office functions and activities; prioritize and schedule duties and assignments to assure efficiency and effectiveness and meet established time lines. E Perform financial record-keeping operations related to District accounting activities involving student accounts, warehouse, duplicating, purchase orders, work orders, site budgets and others assuring timely and accurate processing and recording of financial records. E Communicate with a variety of site and District personnel and administrators to coordinate school operations and maintenance, resolve conflicts and issues and exchange information. E Communicate with students, staff, parents and the public; provide information and assistance related to District policies and school procedures and regulations. E Receive visitors and screen telephone calls and complaints from the public, staff and parents; exercise independent judgment in resolving routine matters or directing to appropriate department. E Train and provide work direction to clerical personnel, student assistants and others as assigned; serve as a resource person for other secretarial staff. E Organize budget and financial material to maintain accurate fiscal records; record expenditures and transfer funds as appropriate. E Type from rough drafts or verbal instructions a variety of materials such as master schedules, letters, memorandums, requisitions, lists, faculty and student bulletins, reports and statistical data. E Communicate with District Office to coordinate substitute teachers to cover absences; assist in orienting substitute personnel to the school facility and assigned classroom. E Process the certificated and classified payroll including the completion and submission of time sheets to the District Office; maintain accurate records with respect to personnel; assist substitute teachers and classified personnel by providing them with keys and materials; secure period substitutes and prepare substitute time sheets; type evaluations. E Lead the activities of the office staff, provide training, in direct supervision, technical leadership and direction as necessary; assure compliance with established procedures. E Provide information to students, staff and the public concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and coordinate school events as requested. E Operate a variety of office equipment including typewriter, calculator, copies, computer and communications equipment and other school office equipment. E May administer basic first aid to injured students within guidelines of District policy. E May provide medication to students as directed by physician instructions and as approved by parents in accordance with District policy. Prepare requisitions for the purchase of supplies and equipment according to established procedures; maintain general budgetary and inventory records related to purchases. Perform a wide variety of tasks in support of certificated, classified and management personnel. Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: School office terminology, practices and procedures. Modern office practices, procedures and equipment. Financial and statistical record-keeping techniques. Receptionist and telephone techniques and etiquette. Letter and report writing skills. Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Basic first aid techniques. Operation of standard office machines including computer equipment. ABILITY TO: Apply bookkeeping and financial record-keeping practices to the maintenance of site budgets. Perform clerical accounting duties in the maintenance of site budgets. Type at 55 words net per minute from clear copy. Maintain good public relations with students, parents, teachers and the public. Work confidentially with discretion on sensitive and private information applicable to student/parent issues, personnel issues and budget issues. Learn, interpret, apply and explain school and District policies, rules and procedures. Understand and perform duties within scope of authority. Establish and implement revised office procedures as needed and according to established guidelines. Understand and interpret rules and written direction and apply to specific situations. Compose correspondence independently. Perform duties effectively with many demands on time and constant interruptions. Establish and maintain effective working relationships with others. Meet schedules and time lines. Plan and organize work. Train and provide work direction to others. Work confidentially with discretion. Communicate effectively both orally and in writing. Understand and follow oral and written directions. Work independently with little direction. Operate a variety of office machines including typewriter, computer terminal, calculator and copiers. Compile and maintain accurate records and prepare reports EDUCATION AND EXPERIENCE: Any combination equivalent to: high school diploma or equivalent and increasingly responsible clerical experience involving frequent contact with the public and record keeping experience. LICENSES AND OTHER REQUIREMENTS: Valid Red Cross First Aid Certificate. WORKING CONDITIONS: ENVIRONMENT: Office environment. Constant interruptions. Excessive intermittent noise. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard and other office equipment. Sitting for extended periods of time. Bending at the waist, kneeling or crouching. Reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies. HAZARDS: Contact with dissatisfied or abusive individuals. Board Approved 11/2/99