JOB SUMMARY:
Ensures health information is properly recorded into medical records so practitioners can
plan and evaluate health care provided to patients. Performs one or more of the following:
coordination of duties to include electronic indexing, filing and distribution of medical
records, retrieval and release of patient record
SPECIFIC RESPONSIBILITIES:
Health Information Coordination
- Scans and indexes all records coming in by mail, fax and from other outside sources
- Obtains records needed from other healthcare agencies prior to patient appointment.
- Responds to requests for information from files according to established policies and procedures. Processes all medical records request forms, within North Carolina laws
and MAHEC regulations regarding release of medical information for law offices,
insurance companies, other medical offices or facilities and patient copies.
- Enters data and corrects errors in EMR and Practice Management systems.
- Mails printed lab results to patients as requested by physicians
- Monitors and handles items on que list in a timely manner
- Verifies presence of dictated EMR notes.
- Answers calls from Clinical staff pertaining to medical records.
Complies with federal HIPAA (45 CFR), and 42 CFR regulations, practice policies for the privacy and security of patient information, and maintain appropriate documentation of access to medical records
This role description is a general description of the essential job functions. It is not intended to describe all the duties the Health Information Specialist may perform.
KEY COMPETENCIES:
Effectively and respectably communicate with other individuals, whether it be a colleague, patient, or patient’s family member and appropriately enumerate information in a manner easily understood by all parties. We do this to foster a culture of understanding between all parties, especially in complex and difficult situations, to ultimately provide the best care possible to our patients and their families
Ability to make the most appropriate decision in a given situation and then taking the next steps to ensure appropriate and timely completion. This requires conflict resolution skills, critical thinking skills, confidence in your ability to make the right decision in most situations. This also includes ability to prioritize your workday appropriately to ensure the most important tasks are completed on time
Having the drive to keep yourself abreast and up to date on the new breakthroughs in your area of expertise and communicating them to the rest of the team, as appropriate. This also includes keeping up with your licensure and yearly training requirements within your area expertise along with MAHEC’s organizational training. Finally, the ability to apply the depth of knowledge maintained and gained through this process in real life scenarios as appropriate
Showing the ability to meet difficult situations with grace, professionalism, and understanding. Within your area of expertise, showing respect and showing empathy where appropriate with your colleagues, patients, and their family at all times, even when its most difficult to do so. This is done, in part, by effective listening, being your authentic self, showing responsibility and dependability, and being patient with others
Adherence to MAHEC’s founding principles and incorporating them every day. This includes, among others, having integrity and accountability, reverence for other cultures and equitable practices, ability to manage change, and displaying a clear understanding of organizational dynamics. Doing these things creates a culture where people want to do the best for each other and gives personal ownership towards the goal of helping people in their time of need
Having an analytical mind and ability to work autonomously to solve complex problems that may arise. The wherewithal to think logically through a difficult problem and come to an appropriate resolution for a given issue. This helps to drive continuous improvement by thinking through where we can improve in a novel way. Measures success by understanding where we are currently and where we want to go and then applying those new ideas to affect positive change
SPECIFIED SKILLS
- COMPUTER
- Excellent skills in Microsoft Office including Word, Excel, PowerPoint, and database applications required.
- FOREIGN LANGUAGE
- Spanish speaking skills preferred.
PHYSICAL DEMANDS
SUPERVISORY RESPONSIBILITIES:
N/A
EDUCATION AND EXPERIENCE
- MINIMUM QUALIFICATIONS: High School Diploma or equivalent, at least (2) years of relevant experience in a medical office or hospital setting, or a comparable equivalent of combined education and experience required.
- PREFERRED QUALIFICATIONS: RHIT, RHIA Certification, Associate or Bachelor Degree in related Healthcare field
SCHEDULE:
Regular attendance on-site is an essential function of this position. Typical business hours are Monday – Friday, 8:00 am to 5:00 pm (or flexed to best meet the needs of the clients and/or the Division); 40 hours per workweek; weekend, holiday, or evening coverage is occasionally required. Work hours will need to be flexible in order to respond to special work assignments, or evening activities, as requested by the team leader
POSITION COMPENSATION:
$22.31/hour, full time + full benefits
At MAHEC, we strive to equip all team members with Total Rewards (pay + benefits) to honor their service, support their health, manage their financial security, build their career, and thrive
All MAHEC employees and learners will be required to receive the Flu vaccine or have an approved exemption
MAHEC Talent Management is located at 121 Hendersonville Road, Asheville, NC 28803. Equal Opportunity Employer
If you are interested in this role, and you have related experience and qualifications, we encourage you to apply or reach out to
[email protected]
for support in your job search process. You could be the talent we are seeking for this or other opportunities.
