Operations Coordinator
NAMM
Date: 15 hours ago
City: Carlsbad, California
Salary:
$60,000
-
$65,000
per year
Contract type: Full time
Description
Position Title: Operations Coordinator
Department: Trade Show Operations
Classification: Full Time – Non Exempt
Position Reports to: Senior Event Manager
Location: Carlsbad, CA–hybrid schedule, Tuesday & Thursday in office
Salary Range: $60,000 - $65,000
Individual compensation will be commensurate with the candidate’s experience.
Please include cover letter and resume together when you upload to the system.
Job Overview
Coordinate trade show and conference events and sponsorships that align with NAMM Objectives and deliver memorable experiences for NAMM members and trade show attendees. Dedicated to ensuring seamless operations and achieving high satisfaction through innovative and strategic events and sponsorship solutions.
Responsibilities
QUALIFICATIONS
At NAMM we strive to do the right thing with respect, passion, humor, teamwork, and accountability.
Do the right thing – This requires courage, discipline, and dedication but not permission. So, just do it.
NAMM is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Physical Activities And Requirements Of Position
The physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, and ability to adjust focus. The noise level in the work environment is usually low to moderate. However, at the Trade Shows, the noise level is usually high. Hearing protection is provided.
In accordance with the Americans with Disabilities Act, it is possible that conditions and requirements may be modified to reasonably accommodate disabled individuals. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.
About NAMM
The National Association of Music Merchants (NAMM) is the not-for-profit association with a mission to strengthen the $19.5 billion music products industry. NAMM is comprised of 15,400 global member companies and individual professionals with a global workforce of over 475,000 employees. NAMM events and members fund The NAMM Foundation's efforts to promote the pleasures and benefits of music and advance active participation in music-making across the lifespan. For more information about NAMM, please visit namm.org.
Position Title: Operations Coordinator
Department: Trade Show Operations
Classification: Full Time – Non Exempt
Position Reports to: Senior Event Manager
Location: Carlsbad, CA–hybrid schedule, Tuesday & Thursday in office
Salary Range: $60,000 - $65,000
Individual compensation will be commensurate with the candidate’s experience.
Please include cover letter and resume together when you upload to the system.
Job Overview
Coordinate trade show and conference events and sponsorships that align with NAMM Objectives and deliver memorable experiences for NAMM members and trade show attendees. Dedicated to ensuring seamless operations and achieving high satisfaction through innovative and strategic events and sponsorship solutions.
Responsibilities
- Research, coordinate, and execute NAMM Show sponsorships and barters to drive revenue. This includes creative ideas, collaborating with internal departments, vendor outreach, communication with sponsors, and final fulfillment.
- Plan and oversee select receptions, industry gatherings, musical events, and meetings at trade shows and conferences.
- Work with Senior Event Manager to support education programs.
- Support Operations team with trade show and conference catering, AV production, floor plans, signage, attendee navigation plans, budget tracking, work orders, and vendor relationships.
- Collaborate and communicate with Sales, Member Services, and Market Development departments to facilitate successful trade shows and programs.
- Travel to trade shows and conferences for final execution which includes the set up and tear down process.
- Assist the Operations team in executing tasks and managing projects related to trade shows and conferences, as directed by management.
QUALIFICATIONS
- Bachelor’s degree or equivalent.
- 3-5 years of tradeshow or conference event planning experience.
- Proficiency in Microsoft Office: Highly proficient in Microsoft Excel, Word, PowerPoint, Outlook, and Teams.
- Communication Skills: Excellent verbal and written communication skills to interact effectively with various stakeholders.
- Demonstrated ability to quickly learn and adapt to new technology platforms and tools as assigned.
- Attention to Detail and Organizational Skills: Exceptional attention to detail with strong organizational abilities to manage multiple tasks and projects effectively.
- Budgeting and Expense Tracking: Skilled and experienced in creating, managing, and tracking budgets and expenses.
- Adaptability: Ability to adapt to a changing environment and handle new challenges with a positive attitude.
- Passion for Excellence: Demonstrated passion for delivering exceptional results and ensuring high-quality outcomes.
- Collaborative Work Style: Collaborative approach to work, with an emphasis on open communication and integrative teamwork.
- Ability to Work Under Pressure: Capability to work effectively under pressure, manage tight deadlines, and juggle multiple projects simultaneously.
- Professionalism: Maintain a professional attitude, communication style, and teamwork with customers, partners, and peers
- Process Simplification and Efficiency: Enthusiastic about simplifying processes and creating efficiencies to improve workflow and productivity.
- Competitive salary and comprehensive benefits package
- Opportunities for professional development and growth within the company
- Collaborative work environment with a focus on innovation and passion for music
At NAMM we strive to do the right thing with respect, passion, humor, teamwork, and accountability.
Do the right thing – This requires courage, discipline, and dedication but not permission. So, just do it.
- Do it with respect – Respect builds trust and energizes people to live responsibly and ethically at work, in our community, and in our world.
- Do it with passion – Passion drives creativity, innovation, commitment, and loyalty.
- Do it with humor – Humor lightens the load and makes the journey more enjoyable.
- Do it with teamwork – Teamwork unites us in our shared Mission and fosters an open expression of ideas.
- Do it with accountability – Accountability raises the bar, rewards achievement, and invites us to grow.
NAMM is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Physical Activities And Requirements Of Position
The physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, and ability to adjust focus. The noise level in the work environment is usually low to moderate. However, at the Trade Shows, the noise level is usually high. Hearing protection is provided.
In accordance with the Americans with Disabilities Act, it is possible that conditions and requirements may be modified to reasonably accommodate disabled individuals. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.
About NAMM
The National Association of Music Merchants (NAMM) is the not-for-profit association with a mission to strengthen the $19.5 billion music products industry. NAMM is comprised of 15,400 global member companies and individual professionals with a global workforce of over 475,000 employees. NAMM events and members fund The NAMM Foundation's efforts to promote the pleasures and benefits of music and advance active participation in music-making across the lifespan. For more information about NAMM, please visit namm.org.
See more jobs in Carlsbad, CA