Assistant Director of Admission & Financial Aid, Fairfield Prep

Job Description: Job Title: Assistant Director of Admissions and Financial Aid, Fairfield Prep (Fairfield, Conn.) Fairfield College Preparatory School is an all-boys Jesuit, Catholic high school of excellence located on the campus of Fairfield University for students in ninth through twelfth grade Fairfield Prep Mission Statement Fairfield College Preparatory School is a Jesuit, Catholic School of excellence forming young men of intellectual competence, who possess the conscience to make wise decisions, a compassion for others, and a commitment to justice in our global society Fairfield Prep Vision Statement Fairfield College Preparatory School strives to be a reflective community of faith, in which students revere their relationship with God and with one another. We are committed to graduating transformational leaders who will respond to global and ecological challenges in an interconnected world marked by profound change The Assistant Director of Admissions and Financial Aid is responsible for using the Jesuit, Catholic mission and identity of Fairfield Prep to provide essential support in our comprehensive enrollment strategy for our college preparatory program, managing day-to-day admissions operations and financial aid services while supporting the VP for Enrollment Management and Associate Director of Admissions in achieving enrollment goals for young men seeking a rigorous, Jesuit education. The position reports directly to the VP for Enrollment Management. Responsibilities of this position include:

• Admissions Operations (50%)
  • Manage admission application files and maintain organized systems for application tracking and review
  • Process incoming applications, correspondence, and supporting documents
  • Coordinate application review processes and prepare materials for admission committee meetings
  • Manage the online admissions application database and ensure data accuracy
  • Conduct campus tours for prospective families and assist with admissions events including Open Houses, information sessions, accepted student events, and yield activities
  • Support school visits and recruitment activities at area middle schools and educational fairs
  • Maintain communication with prospective families throughout the admissions process
  • Coordinate entrance examination administration and logistics
  • Prepare enrollment reports and statistical analysis as requested

• Financial Aid Administration (35%)
  • Process all aspects of the financial aid program including need-based aid, merit scholarships, and tuition assistance applications
  • Review and analyze financial aid applications including institutional forms and supporting materials. Tax documents are analyzed by a third-party vendor
  • Calculate initial financial aid awards within established parameters and school budget guidelines
  • Maintain accurate financial aid database and ensure timely processing of applications
  • Communicate with families regarding financial aid requirements, deadlines, and award notifications
  • Coordinate with Business Office on tuition billing, payment plans, and family account management
  • Prepare financial aid reports and assist with budget planning and analysis
  • Manage appeals process and mid-year financial aid adjustments as needed
  • Maintain files and ensure compliance with institutional financial aid policies
  • Assist families with financial aid questions and provide guidance throughout the process

• General Office Support & Special Projects (15%)
  • Assist with developing enrollment communications and marketing materials
  • Support data collection and analysis for enrollment reports and strategic planning
  • Manage admissions office technology systems and databases
  • Coordinate with other departments on enrollment-related initiatives
  • Maintain organized filing systems and ensure accurate record-keeping
  • Assist with special projects and initiatives as assigned by VP for Enrollment Management
  • Supervise student volunteers during admissions events and provide guidance as needed
  • Support general office operations including phone coverage and visitor assistance

Qualifications for Position:

• Experience in independent school, Catholic school, or college preparatory school environment
• Knowledge of financial aid processing and tuition assistance programs
• Familiarity with the Connecticut independent and public school landscape
• Experience with standardized testing coordination or educational events

Category: Prep - Admin Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate

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  Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice All offers of employment are contingent upon a satisfactory background check. Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying Faculty Positions: If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description Staff positions: If you need to upload more than 5 documents, please either combine them to upload or email them to [email protected]