HR Coordinator

HR Coordinator (North America)

The Human Resources Coordinator plays a key role within the North America HR Operations team in support of both the U.S. and Canada. This position focuses on coordination of various HR processes, including administrative support, data maintenance, document management, joiner onboarding, leaver offboarding, general reporting, assisting with projects, and tasks across all general and specialty areas of HR.

Responsibilities

Specific responsibilities include, but are not limited to:

• Maintain employee data across various HR systems, through accurate and timely input. In coordination with other teams, perform audits/reconciliations to validate data, ensuring data integrity across systems of record.
• Review of time off requests to ensure compliance with relevant policies and work to resolve questions.
• Prepare and distribute recurring reports across various functional teams. Assist with the production of ad hoc reports as needed.
• Produce bi-weekly changes form and collect supporting documentation needed for submission to Payroll for processing. Track one-time payments related to HR programs, such as referral and wellness, for payroll inclusion.
• Maintain information held on HR intranet pages and internal communications platforms.
• Co-manage shared HR email inbox for North America, providing prompt attention to all tasks and queries.
• Coordinate onboarding tasks, including initiation of background/conflicts checks, IT equipment setup, and communication with joiners on starting schedules, day-one activities, and required paperwork.
• Coordinate off-boarding tasks, including scheduling of exit interviews, notifying relevant parties of departure, technology collection, and processing leavers through HR systems.
• Assist cross-functionally across HR teams as needed with various tasks.
• Perform various administrative tasks in support of wider HR teams, including scheduling, running reports, filing, organizing meetings, ordering gifts for employee life events, and collaborating on employee engagement activities and events.
• Create surveys and communications as requested/needed for the Firm and HR teams.
• Manage HR gift programs through inventory control and coordination with outside vendors and Workplace Services teams across all regional offices.
• Respond promptly to all employment verification requests, while adhering to Firm protocol.
• Keep accurate and organized personnel records, files, and documentation.
• Ensure exceptional customer service is delivered to all levels of the Firm.
• Identify improvement opportunities, implement solutions, and develop standard operating procedures aligned with best practices.
  
  

Qualifications

• High school diploma or GED required. Bachelor's degree in HR, business, or related field is preferred.
• 1+ years in an HR coordination/support or similar business role, with a genuine desire to work and develop their career within Human Resources.
• Experience with HRIS/Payroll systems, especially ADP Workforce Now or Workday is preferred.
• Proficient with Microsoft Excel and other Microsoft Office products.
• Excellent interpersonal skills with an ability to work effectively across all levels of the Firm, whether it be internally, externally, regionally, or globally.
• Exceptional attention-to-detail and organization, with keen time management skills to meet strict deadlines and manage competing priorities.
• Self-motivated and proactive with high level of initiative.
• Flexible and adaptable in a fast-paced, ever-changing environment.
• Innovative team-player adept at collaboration, creative thinking, and challenging the status quo.
• Ability to handle and maintain confidential information.
• Strong written and verbal communication skills.
• Additional fluency in the French language is welcomed.
  
  

Clyde & Co is a leading, sector-focused global law firm with 480 partners, 2400 lawyers, 3200 legal professionals, and 5000 staff in over 60 offices and associated offices worldwide. The firm specializes in the sectors that move, build and power our connected world and the insurance hat underpins it, including: transport, infrastructure, energy, trade & commodities and insurance. With a strong focus on developed and emerging markets, the firm has achieved compound average annual revenue growth of 15% over the last ten years, making it one of the fastest-growing law firms in the world with ambitious plans for further growth.

When you work at Clyde & Co, you join a team of 490 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

We offer a range of tailored benefits and support, including healthcare, retirement planning and wellbeing initiatives.

Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.

Please take a moment to read our privacy notice carefully. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.