Executive Assistant

Position/Title: Executive Assistant

Department: Administration

Supervisor: CEO/VP of Sales/VP of Business Operations

FLSA Status: Non-Exempt

About the Company: Valencia Technologies is a neuromodulation company transforming the standard of care for urgency urinary incontinence with the development of our revolutionary eCoin technology. Valencia Technologies is ramping up all aspects of business to deliver effective therapy and impact the lives of millions. Join our mission to become the market leader in overactive bladder care as we bring patients and physicians a better therapy now and beyond, put patients first, and be a place of respect, excellence, and honesty for our employees and clients.

Job Summary: The Executive Assistant provides top-level support to the Chief Executive Officer (CEO), Vice President of Business Operations, and Vice President of Sales. This individual will play a vital role in maintaining efficiency and focus across the executive team by managing schedules, coordinating meetings, supporting strategic initiatives, and ensuring seamless day-to-day operations. The ideal candidate thrives in a fast-paced, high-growth environment and is confident working with confidential information and cross-functional teams.

Responsibilities/Tasks: As Executive Assistant, you will be responsible for:

• Manage complex calendars, prioritize meetings, and coordinate travel arrangements for the CEO, VP of Business Operations, and VP of Sales
• Schedule and prepare materials for internal and external meetings, presentations, and board communications
• Support project tracking, follow-ups, and execution of strategic initiatives across departments
• Serve as a liaison between executives and internal/external stakeholders, demonstrating excellent communication and professionalism
• Handle expense reports, invoice processing, and budget tracking as needed
• Maintain confidential files, documents, agreements, and records with discretion and accuracy
• Coordinate company events, offsites, team meetings, and conference participation as directed
• Assist with drafting correspondence, reports, and other executive communications
• Manage executive communications and requests, verbal and electronic, following up as necessary to ensure delivery
• Anticipate needs and proactively manage logistics to ensure executive readiness
• Provide occasional after-hours or weekend support as needed based on executive schedules and business demands
• Accompany executives on travel as required for meetings, events, or conferences
  
  

Qualifications

• Bachelor's degree preferred; equivalent experience considered
• 5+ years of executive-level administrative support, preferably in the medical device, biotech, or healthcare industry
• Exceptional organizational skills and attention to detail
• Strong proficiency in Microsoft Office Suite, and calendaring tools (e.g., Outlook, Teams, Zoom)
• Ability to handle confidential information with the utmost integrity
• Excellent written and verbal communication skills
• Proven ability to manage multiple priorities and deadlines with grace under pressure
• Experience supporting multiple executives simultaneously
  
  

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401K with Employer Matching
• Paid Time Off
• Paid Holidays
• Professional Development Reimbursement
• Annual Bonus Eligibility
  
  

Valencia Technologies is proud to be an equal opportunity workplace and is an affirmative action employer