Document Manager

Job Title: Documentation Manager

Location: Remote (Nashville-based preferred)

Status: Full-Time

Reports to: Director of Product Development

At Ancient Nutrition, our mission is to harness history’s most powerful superfoods and deliver them in ways that seamlessly fit modern lifestyles. But our purpose goes far beyond creating supplements—we’re deeply committed to the health of our planet and the people who live on it. As pioneers of the regenerative agriculture movement, we’re transforming how food is grown and how wellness products are made. Through partnerships with leaders like Regenerative Organic Certified, groundbreaking collaborations with the Rodale Institute, and recognition as a certified B Corporation, we’re building a future where environmental sustainability and nutritional integrity go hand in hand.

We believe in a world where supplements are made with purpose, powered by ingredients grown in harmony with nature. Together, we’re cultivating healthier people and a healthier planet—and ultimately, we’re working to save the world with superfoods.

About the Role

We are seeking a highly organized and detail-oriented Documentation Manager to support the Product Development team. This role is critical to the successful commercialization of both new innovation and renovation projects. You will manage technical documentation, oversee digital systems, support raw material and BOM documentation, and play a key role in packaging coordination and regulatory submissions.

The ideal candidate will bring deep experience in dietary supplements, quality assurance, or product development, with a strong background in systems such as Unifize, SpecRight, or TraceGains. Additionally, this role will oversee one direct report, taking responsibility for their training, development, coaching, and administrative support.

What You’ll Be Doing

• Serve as the Project Lead for Unifize and SpecRight, managing system functionality, user access, maintenance, and training
• Oversee UPC and SKU creation for all new product innovations and renovations
• Create and maintain Bill of Materials (BOMs) and Finished Good Specifications (FGS)
• Lead internal document coordination with contract manufacturers and vendors
• Manage raw material documentation, including COAs, specs, allergen forms, and vendor certifications
• Support packaging selection and fill tests for new innovation
• Manage product announcements and collaborate with cross-functional partners on launch planning
• Develop and maintain internal product mockups for retailer and internal use
• Lead UL WERCSmart submissions to ensure regulatory compliance
• Assist with Change Control documentation and manage required updates
• Partner with Supply Chain to qualify and track alternate materials
• Lead prioritization and oversight of label management, including task allocation, training, and quality control
• Oversee coordination with external label design consultants and support their workflow management

What We’re Looking For:

• Meticulous attention to detail with exceptional organizational skills
• Excellent communicator with cross-functional project management experience
• Comfortable managing complex documentation workflows and system platforms
• Proactive, flexible, and solutions-oriented mindset
• Passionate about wellness, natural products, and mission-driven work

Experience Required:

• 4+ years in the dietary supplement, wellness, or CPG industry
• Background in quality systems, product development, or technical documentation
• Hands-on experience with BOM management, supplier documentation, and system implementations
• Familiarity with platforms such as Unifize, TraceGains, SpecRight
• Experience working with regulatory requirements and label compliance workflows

Core Values:

• Run to win the race – Pursue excellence in everything we do
• Committed to constant growth – Strive to refine and improve daily
• Take ownership – Be proactive and accountable
• Be a purpose-driven team player – Be dependable and mission-aligned
• Play as a team – Support each other and work toward a common mission

Benefits + Culture:

Ancient Nutrition is a fully remote company, with many team members based near Nashville, TN. We are fast-paced, highly collaborative, and purpose-driven. Work is about what you do – not where you do it.

• Competitive health, dental, vision, and life insurance
• Disability and supplemental insurance options
• Unlimited PTO for salaried employees
• Paid maternity and paternity leave
• Complimentary Ancient Nutrition products
• A wellness-oriented, values-based work culture

Ready to join us?

If this role sounds like a fit, send us a thoughtful cover letter telling us why you're the perfect addition to the team. We can't wait to hear from you!