Staff Accountant

Description

POSITION OVERVIEW

The Staff Accountant plays a critical role in supporting the financial health of the organization by managing day-to-day accounting operations within the distribution environment. This position is responsible for executing and maintaining financial transactions, ensuring compliance with accounting standards, and providing timely and accurate financial data to support business decision-making. The Staff Accountant will work closely with the Corporate Controller, Customer Service team, and Purchasing team to ensure efficient financial operations, particularly in managing inventory accounting, accounts payable and receivable, and financial reporting. The ideal candidate is detail-oriented, analytical, and committed to continuous process improvements that enhance efficiency and financial accuracy.

Principal Duties And Responsibilities

• Accounts Payable & Receivable: Process invoices, reconcile vendor statements, manage payment approvals, and ensure timely collection of receivables.
• General Ledger Management: Prepare journal entries, reconcile accounts, and assist in month-end and year-end closing activities.
• Inventory Accounting: Reconcile inventory discrepancies, validate pricing and landed costs, and coordinate with the Purchasing team to ensure accurate inventory reporting.
• Financial Reporting: Assist in the preparation of financial statements, management reports, and variance analysis.
• Tax & Compliance: Maintain tax exemption certificates, ensure proper use tax tracking, and support compliance with sales tax regulations using Avalara tax software.
• ERP & System Management: Maintain and update financial records within the company’s ERP system, ensuring data integrity and accuracy.
• Bank Reconciliation: Prepare and reconcile bank statements, monitor cash flows, and ensure proper accounting of transactions.
• Cost Analysis: Assist in analyzing cost structures, pricing variances, and margin analysis to support business decisions.
• Audit Support: Provide necessary documentation and support for internal and external audits.
• Process Improvement: Identify and implement efficiencies within accounting operations to streamline processes and enhance financial controls.
• Cross-Department Collaboration: Work closely with other departments to provide financial insights and support business initiatives.
• Other Duties: Serve as a backup for other accounting functions and perform additional duties as assigned.
• All other duties, as assigned
  
  

Requirements

EDUCATION, EXPERIENCE & KNOWLEDGE REQUIREMENTS

Education

• Associate’s degree in Accounting, Finance, or a related field (Required)
• Bachelor’s degree preferred
  
  

Experience

• 2-4 years of accounting experience, preferably in a distribution or manufacturing environment
• Experience with ERP systems (Required)
• Knowledge of inventory accounting principles (Preferred)
  
  

Knowledge & Skills

• Strong understanding of Generally Accepted Accounting Principles (GAAP)
• Experience in accounts payable, accounts receivable, and financial reporting
• Proficiency in Microsoft Office Suite, particularly Excel (intermediate to advanced level)
• Ability to analyze financial data and provide insights for decision-making
• Strong attention to detail, problem-solving, and organizational skills
• Effective communication skills for cross-functional collaboration
• Ability to work independently and manage multiple priorities
  
  

PERSONAL ATTRIBUTES

• Strong work ethic and integrity in handling financial information
• Analytical mindset with attention to detail
• Effective communication and interpersonal skills
• Ability to work in a fast-paced, deadline-driven environment
• Proactive and self-motivated with a continuous improvement mindset
  
  

MEASURE OF SUCCESS: ORGANIZATION VALUE OF ROLE

• Accuracy and timeliness of financial transactions and reporting
• Compliance with company policies, tax regulations, and accounting standards
• Effective support for business operations and financial decision-making
• Contribution to process improvements and operational efficiencies