Senior Project Manager (Events)

About Us

FAR.AI is a non-profit AI research institute dedicated to ensuring advanced AI is safe and beneficial for everyone. Our mission is to facilitate breakthrough AI safety research, advance global understanding of AI risks and solutions, and foster a coordinated global response.

Since our founding in July 2022, we've grown quickly to 20+ staff, producing 30 influential academic papers, and established the leading AI Safety events for research, and international cooperation. Our work is recognized globally, with publications at premier venues such as NeurIPS, ICML, and ICLR, and features in the Financial Times, Nature News, and MIT Technology Review.

We drive practical change through red-teaming with frontier model developers and government institutes. Additionally, we help steer and grow the AI safety field through developing research roadmaps with renowned researchers such as Yoshua Bengio, running FAR.Labs, an AI safety-focused co-working space in Berkeley housing 40 members, and supporting the community through targeted grants to technical researchers.

About The Team And The Role

We’re looking for a Senior Event Project Manager to lead some of the most important events in the AI safety and security field. You’ll be responsible for making sure our events - ranging from international conferences to intimate research workshops - run smoothly from start to finish. That includes owning logistics, timelines, working across teams, and making sure every detail is covered. You’ll be joining a team that cares deeply about doing work that matters, and your efforts will help bring together the people and ideas shaping the future of AI.

This is a senior role for someone who can think strategically, handle complex projects, and drive things forward with minimal oversight. If you’re organized, thoughtful, and take pride in running excellent events, we’d love to have you on the team.

Key Responsibilities

Event Strategy & Project Ownership

• Lead planning and execution of flagship events, including multi-day international gatherings and technical workshops.
• Translate strategic goals into detailed project plans with clear deliverables, timelines, and success metrics.
• Develop and own runsheets, playbooks, systems, and protocols that support repeatable excellence.
• Occasional weekend events/evening support, as well as regular travel (one trip a month fully covered by FAR.AI).
  
  

Cross-Functional Leadership & Stakeholder Management

• Serve as the central point of contact across internal teams (comms, research, ops, etc.) and external stakeholders (speakers, sponsors, venues).
• Coordinate project inputs across functions and ensure timely decision-making and alignment.
• Prepare and lead internal stakeholder briefings, pre-mortems, and post-mortems.
  
  

Operational Excellence & On-Site Execution

• Manage event logistics end-to-end: venue selection, vendor negotiation, travel and accommodations, registration, safety protocols, signage, supplies, and A/V.
• Lead on-site event operations, coordinating event staff, managing real-time issues, and ensuring a world-class attendee experience.
• Maintain operational budgets, timelines, and documentation with precision.
  
  

Process Improvement & Mentorship

• Identify inefficiencies and contribute to building scalable systems (e.g., CRM, attendee management workflows, communications templates).
• Share learnings, implement best practices, and mentor team members.
  
  

Required Experience & Skills

• Event Project Leadership: 5+ years experience managing large-scale or high-complexity events or equivalent cross-functional projects from start to finish.
• Cross-Team Coordination: Demonstrated ability to manage multiple stakeholders, competing timelines, and overlapping priorities with confidence.
• Operational Mastery: Strong experience in logistics, vendor and venue management, and on-site operations.
• Project Management: Proficiency in project management tools and systems (e.g. Asana, Coda, Airtable, Gantt charts).
• Written & Verbal Communication: Clear, structured, and proactive communicator, comfortable writing external emails, internal briefings, and playbooks.
• Autonomy: Proven ability to operate independently, manage ambiguity, and make sound judgment calls under pressure.
• Global Mindset: Experience coordinating remote individuals, teams, speakers, and vendors across time zones and cultures.
  
  

Nice-to-Have Experience

• Familiarity with CRM systems, attendee analytics, and communications workflows (e.g. Airtable, Zapier, Mailchimp).
• Background working in mission-driven organizations (nonprofit, research, policy, or advocacy).
• Prior involvement in technical, academic, or policy-focused events.
• Technical AI Safety knowledge.
  
  

Logistics

You will be a full-time employee of FAR.AI, a 501(c)(3) research non-profit.

• Location: Both remote (US) and in-person (Berkeley, CA) are possible.
• Hours: Full-time (40 hours/week).
• Compensation: $115,000-$150,000/year depending on experience and location. We will also pay for work-related travel and equipment expenses. We offer catered lunch and dinner at our offices in Berkeley.
• Hiring process: A paid task test, short call with hiring manager, in-depth interviews with the team, and a full-day work trial, followed by reference checks.
  
  

If you have any questions about the role, please do get in touch at [email protected].

Compensation Range: $115K - $150K