People Operations Specialist

About Pangaea Data Limited

Pangaea Data (Pangaea) is a South San Francisco and London based business founded by Dr Vibhor Gupta and Prof Yike Guo (Director Data Science Institute at Imperial College London; Provost, Hong Kong University of Science and Technology). They have worked in medicine and computing for over 20 years and have raised over $300 million through their academic research, including a $110 million grant focused on development work on large language models in medicine. Pangaea’s AI platform is configured on clinical guidelines to find more untreated (undiagnosed, miscoded, at-risk) and under-treated patients with hard-to-diagnose conditions for screening and treatment at the point of care. Pangaea’s advisors include industry veterans from healthcare and the life sciences, including Lord David Prior (former chairman, NHS England) and Mr. Andy Palmer (former CIO, Novartis).

The Role

As a pivotal member of our team, you will support both HR and executive functions while spearheading strategic initiatives to drive scalable growth. The ideal candidate will proactively identify opportunities to optimize processes, enhance team efficiency, and ensure compliance with legal and organizational standards. This position offers significant opportunities for growth and evolution alongside our company.

Key Responsibilities

HR Operations

• Manage day-to-day HR operations, including employee onboarding, offboarding, and maintaining personnel records.
• Ensure compliance with UK HR laws and regulations, with a strong understanding of employment standards, contracts, and policies.
• Draft, revise, and implement HR policies and employee handbooks tailored to company needs.
• Evaluate and improve HR processes and systems to support company scalability and efficiency.
• Coordinate monthly payroll and employee benefits.
• Support compliance with US HR laws and regulations, including employment contracts, benefits administration, and state-specific requirements.
  
  

Team Development & Growth

• Develop and implement HR strategies to attract, retain, and develop top talent in a high-growth environment.
• Support performance management processes, including goal setting, reviews, and professional development plans.
• Lead or support initiatives that align with the company’s growth strategy, including workforce planning and organizational development.
• Plan team events and activities to foster a positive and collaborative environment.
  
  

Talent Acquisition

• Manage end-to-end recruitment processes.
• Partner with hiring managers to support recruiting efforts, from job postings to interview processes.
• Develop strategies to build and maintain strong pipelines of candidates: from job boards, networking events and communities, career fairs etc.
• Work with managers to prioritize roles and ensure efficient processes are in place.
  
  

EA And Administrative Tasks

• Assist with coordinating and schedule meetings, including sourcing and booking venues for external engagements.
• Organize and manage travel and accommodation arrangements for team members.
• Oversee general office administration, (e.g. ordering and maintaining office equipment, coordinating company IT etc.)
• Manage and coordinate company swag distribution and inventory.
• Assist with event planning logistics, including client events, recruitment events and company-wide gatherings.
• Undertake ad hoc duties as needed to ensure smooth operations.
  
  

Requirements

• Proven track record of leading HR operations and managing end-to-end recruitment processes in high-growth organizations. Prior experience in healthtech or life sciences sectors is highly desirable.
• Comprehensive understanding of UK employment laws and HR compliance standards. Additional familiarity with US employment laws is a significant advantage.
• Demonstrated success in overseeing initiatives across the entire employee lifecycle, including onboarding, professional development, and offboarding.
• Exceptional communication skills with the ability to engage with and build relationships with stakeholders at all levels, including senior leadership.
• Highly organized and adept at managing competing priorities, with a proven ability to make timely and well-informed decisions in dynamic environments.
  
  

Perks and Benefits

• Flexible working hours
• Salary dependent on experience
• Package of attractive benefits including private medical insurance, life insurance and monthly travel card
• You will join a dedicated highly renowned team offering you the opportunity to grow and develop your professional skills and profile
• You will have the opportunity to learn about building a startup business from experienced professionals and serial entrepreneurs
  
  

Application Contact Information

Please note that this is an office-based role in our offices in Waterloo Station, London.

Your application should include a CV and cover letter highlighting your relevant experiences and motivations. Please send this to [email protected]