Project Coordinator

Date: 13 hours ago

City: Sarasota, Florida

Contract type: Full time

Job Details

Description

Key Responsibilities

Keep track of attendance records, monitor lateness/absence/manual miss punches, etc
Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution, and composing correspondence
Update shifts times/altering expected times prior to shift commencements to reduce missed punches
Ensure exception reports are completed when required and filled out completely including signatures from the employee and department manager
Ensure weekly OT report is received, completed and signed by manager
Coordinate with payroll department for any missing forms
Compare data entry with source documents in verification format to detect errors and correct as needed
Enter fuel tickets into the application(s) daily to maintain established deadlines
Input inventories, receipts and transfers daily
Perform analysis of (loss/again) in the system daily
Responsible for reconciling daily book inventories by individual supplier
Validates monthly closing reports to ensure that monthly summaries add up to daily totals
Maintain all base fueling billing through Accounts Payable
Monitor station supply levels and order as necessary
Validates monthly closing reports to ensure that monthly summaries add up to daily totals
Organize, arrange, and enter document data in accordance with established procedures
Build and maintain employee files per Menzies policies and procedures
Any and all other task as requested by department managers or the General Manager

Safety, Security and Compliance

All employees have a responsibility and duty whilst at work to:

Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.
Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.
Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
Fully understand the company health and safety policy.
Attend training courses as may be arranged by the Company.

Qualifications

Bachelor’s degree preferred. High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience.
Knowledge of Krons and UltiPro software
Proficient in Microsoft Office programs to include Word, Excel, PowerPoint
Proficient typing skills with a minimum 35 wpm
Excellent leadership and people management skills
Strong communication and interpersonal skills balanced with a high level of confidence to influence and present at all levels
Interpersonal skills: Independence, decisiveness and the ability to work accurately and independent of immediate support
Able to influence, engage and motivate at all levels
Flexible, determined to succeed and self-motivated
All applicants must hold requisite employment authority to work in the USA
Must be at least 18 years of age
Must pass pre-employment drug screen
Possess and maintain current valid Florida driver’s license
Ability to proficiently read, write and speak English
Able to remain calm under pressure
Must pass FBI background check and obtain US Customs seal
Must be available and flexible to work variable shifts including weekends and holidays

Knowledge, Skills And Abilities

Ability to learn quickly
Ability to understand and carry out oral and written instructions and request clarification when needed
Strong interpersonal skills
Ability to work as part of a team
Ability to build relationships

Post a CV