Accounting Specialist II

Job Description:

POSITION SUMMARY:

The Fixed Assets Specialist II plays a foundational role in supporting the organization’s asset accounting operations by ensuring that fixed asset records are accurately maintained in accordance with company policy and accounting standards. Working within a team, this position is primarily responsible for routine tasks such as data entry and basic reconciliations. The Specialist ensures accurate and timely input of asset-related transactions and assists in maintaining documentation for audits and compliance. This role offers a strong entry point into corporate accounting, with a focus on developing technical and organizational skills in asset management.

PRIMARY RESPONSIBILITIES:

25% - Asset Data Entry and Maintenance - Accurately enter new fixed assets into the accounting system based on purchase orders, invoices, or internal asset transfer forms. Ensure correct categorization, location coding, and assignment of asset classes per company guidelines.

25% - Reconciliations and Variance Resolution - Perform monthly reconciliations between the fixed asset subledger and the general ledger. Investigate differences related to asset depreciation, retirements, or incorrect postings, and collaborate with accounting or operations to resolve issues.

25% -Documentation Management - Maintain organized and up-to-date files of supporting documentation for all asset transactions, including purchase orders, approvals, and disposal records. Ensure that documentation is complete and available for internal and external audit review.

25% - Support Retail Operations -The Fixed Assets Specialist II acts as a key resource for retail store managers by helping ensure that the store’s fixed asset records are accurate, properly stated, and compliant with company policies. When a retail store manager has questions about asset management the Fixed Assets Specialist provides timely and knowledgeable support

Minimum Requirements

Educational/Experience Requirements:

• High school diploma or GED required
• 2+ years of experience in accounting, retail finance support, or a transactional processing role
• Experience in a multi-location retail environment or shared services center is preferred
• Some accounting coursework is preferred
  
  

Core Technical Skills/Knowledge:

• Analytical and critical thinking skills to interpret financial data and variances
• Familiarity with Google Workspace and Microsoft Office is preferred
• Intermediate Excel skills (pivot tables, VLOOKUP/XLOOKUP, Power Query, etc.)
• Ability to work independently with limited supervision
• Attention to detail and strong numerical accuracy.
• Strong analytical, problem-solving, and organizational skills.
• Ability to interpret financial reports and identify discrepancies.
• Ability to support system testing, UAT, and data validation during software implementations and upgrades.
• Basic journal entry or intercompany transaction experience.
  
  

Specialized Fixed Assets Specialist II Technical Skills/Knowledge:

• Perform monthly and quarterly account reconciliations and resolve variances
• Friendly and supportive communication style when working with retail locations
• 6+ months experience with Les Schwab Accounting systems and processes preferred
  
  

General Knowledge and Abilities:

• Communication - Ability to communicate clearly and professionally (both verbally and in writing) while ensuring that the quality and content of the message are relevant to the circumstances; ability to be an active-listener; the ability to draft, proofread, and send written communications effectively; the ability and willingness to carefully listen to others by asking appropriate questions and avoiding interruptions.
• Adaptability - Willingness to work in an ever-changing environment with the ability to positively adapt to organizational, process, and technology changes. Remaining flexible and effective in response to changing priorities, technologies, regulations, and team needs. Since accounting environments are often fast-paced and deadline-driven, the ability to adjust quickly is essential.
• Service Excellence - Exhibit the willingness to be stakeholder-focused by anticipating and understanding stakeholders' needs; collaborate with them to reach a suitable solution; then consistently meet and deliver on those expectations.
• Teamwork - The ability to establish and maintain rapport, interact comfortably, and work well with co-workers. This includes cooperating, being supportive of others, willingly helping others, considering others’ ideas and opinions, sharing information, giving proper credit, and fulfilling team responsibilities.
• Analytical Skills - Invoice and payment reconciliation, general ledger review, trend and error detection, expense report audits, supports software testing, data driven decision making. These skills are essential for maintaining accuracy, ensuring compliance, and supporting decision-making within the organization. Serves as an end-user subject matter expert (SME) in the testing and validation of company-wide system upgrades and software implementations. Actively participates in user acceptance testing (UAT), identifying system issues, validating functionality against business requirements, and providing detailed feedback to technical teams.
• Initiative - Demonstrates initiative by proactively identifying opportunities to improve processes, resolve issues before they escalate, and support both their team and internal stakeholders without waiting for direction. Stay current on system upgrades, policy changes, and new processes to remain effective without being asked. Prepares for monthly close activities by reviewing accounts and resolving discrepancies in advance.
• Leadership - Ownership & Accountability, Leading by Example, and suggesting improvements. Follows up with stores, vendors, or other departments before deadlines to ensure required documentation or approvals are submitted on time. Proactively reaches out to colleagues or department leads to assist during high-volume periods or to help train new team members. Identifies inefficiencies in invoice processing, expense report handling, or payment workflows and recommends enhancements.
  
  

Physical Requirements:

Primarily desk position; regularly required to sit, occasionally required to stand and walk. Requires frequent and repetitive use of hands and fingers to operate computer, mouse, keyboard, and office related equipment and the ability to reach with hands and arms. The position requires lifting no more than 20 pounds. Specific vision abilities required by this job include close visual acuity and the ability to adjust focus. Requires the ability to communicate verbally and exchange information over the phone and in person.

Work Environment:

Office, non-manual work; the worker is not substantially exposed to adverse environmental conditions.

BENEFITS:

• Quarterly profit-sharing bonus
• Medical, dental, vision, and life insurance
• Company-funded retirement plan - no cost to employee
• Paid holidays
• Paid time off
• Hybrid arrangements available (work 1-2 days/week from home)
• Tuition Assistance
• Employee discount
  
  

This job description is not all inclusive and is subject to change. Additional duties, responsibilities, and tasks may be assigned, as necessary. Employment remains “AT WILL” at all times.