Office Coordinator

Job Details

Description

Banyan Treatment Centers is hiring an Office Coordinator for our Palm Springs facility. This full-time, on-site role provides administrative and operational support to ensure smooth day-to-day activities. The Office Coordinator will assist with HR processes, maintain organized records, manage front desk operations, and support interdepartmental communication. This is a great opportunity for someone who is detail-oriented, organized, and interested in contributing to a collaborative and mission-driven workplace.

Position Details

• Reporting to: Director of Operations & HR Manager
• Schedule: Full-time | Monday–Friday | 8:30 AM – 5:00 PM (flexibility required)
• Location: Cathedral City, CA (On-site)
• Compensation: $22 - $26, dependent on education, experience, and scope of applicable skills.
  
  

Key Responsibilities

• Serve as the first point of contact for staff, visitors, and new hires.
• Conduct new hire orientations, assist with onboarding paperwork, and ensure training and CEU compliance.
• Submit new hire documentation and notify HR of employee status changes, payroll issues, or benefits concerns.
• Maintain and audit employee files for accuracy and regulatory adherence; assist during open enrollment periods.
• Track, reconcile, and replenish petty cash for client and office-related expenses, including tobacco and shopping requests.
• Manage client personal property, including intake, disbursement, discharge preparation, and follow-up mailing.
• Answer and route incoming calls, monitor front desk coverage, and maintain scheduling for conference room use.
• Process internal and patient mail and ensure all visitors are screened, logged, and issued proper identification.
• Order and manage office supplies and inventory for program staff.
• Support communication between patients, families, and staff; collaborate with clinical teams to uphold safety and care continuity.
• Assist in processing bi-weekly payroll for Behavioral Health Technician (BHT) staff.
  
  

Required Qualifications

• Minimum 2 years of experience in administrative or clerical roles
• Strong organizational, communication, and time management skills
• Ability to handle confidential information with discretion
  
  

Preferred Qualifications

• Experience in behavioral health or mental health settings
• Familiarity with HRIS platforms (UKG preferred)
• Associate’s degree or higher
• Bilingual (Spanish strongly encouraged)
  
  

Why Join Banyan Treatment Centers?

• Join a Mission-Driven, Nationally Recognized Organization: Accredited by the Joint Commission, Banyan has multiple locations and offers Telehealth services nationwide. Our 2023 partnership with TPG’s Rise Fund supports our mission of expanding access to high-quality, compassionate care delivered by our 1,600+ team members.
• Be a Key Operational Link: Support critical administrative and HR functions that directly impact staff, patients, and compliance.
• Make a Meaningful Difference: Your role supports our team in providing life-saving treatment and long-term recovery solutions.
• Enjoy Comprehensive Benefits: Including medical, dental, and vision insurance; life and disability coverage; 401(k) with employer match; paid time off and holidays; wellness incentives; employee assistance and referral programs.
  
  

Apply Now!

Ready to take the next step in your career? Join Banyan Treatment Centers and be a vital force behind our care. Apply today to become part of a purpose-driven team making a difference—one person at a time.

Banyan Treatment Centers is an Equal Opportunity Employer. We welcome veterans, active-duty military, and first responders to apply in support of our First Responders Program.