HR Coordinator – Benefits and Recruitment

HR Coordinator – Benefits And Recruitment

Salary Range- $50,000.00-$65,000.00

Why you’ll love it here!

TRANSPARENCY. FAIRNESS. COMPLIANCE. The Oklahoma Tax Commission is committed to leading Oklahoma with unparalleled customer service. Our mission is to promote tax compliance through serving taxpayers with transparency and fairness in administration of the tax code and unparalleled customer service. Check out our About Us page to learn why we are passionate about tax compliance and believe it is the career for you!

Benefits

There are perks to working for the OTC. We know that benefits matter, and that is why we offer a competitive benefits package for all eligible employees:

• Generous state-paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• A Retirement Savings Plan with a generous match.
• 15 days of paid vacation and 15 days of sick leave for full-time employees the first year.
• 11 paid holidays a year.
• Paid Maternity leave for eligible employees.
• Employee discounts with a variety of companies and venders.
• A Longevity Bonus for years of service.
  
  

Job Summary

The HR Benefits and Recruitment Coordinator will play a vital role in attracting, retaining, and supporting our workforce. The primary responsibilities include managing the employee benefits and wellness programs, conducting recruitment sourcing activities, and ensuring compliance with all relevant laws and regulations. This role requires excellent organizational and communication skills, a deep understanding of HR best practices, and the ability to handle sensitive information with discretion.

Duties And Responsibilities

• Manages, organizes, and maintains comprehensive human resources management programs related to benefits, wellness, and retirement.
• Develops and implements recruitment sourcing strategies to attract top talent.
• Uses various platforms such as job boards, social media and virtual career fairs, to source candidates and maintains a candidate pipeline.
• Builds an offsite or face-to-face recruiting strategy utilizing relationships with external partners, job fairs, universities & colleges, or networking groups.
• Measures and tracks the performance of implemented recruitment sourcing strategies to evaluate their effectiveness.
• Provides assistance and guidance to employees regarding the State benefits and retirement plans, ensuring compliance with all relevant federal and state laws and rules pertaining to human resources management or personnel administration.
• Organizes activities or facilitates trainings related to benefits, and retirement, such as the bi-weekly New Employee Orientation.
• Contributes with onboarding new hires through benefits and retirement enrollment, answering questions, assisting with submitting forms and supporting documents, and saving required documents in the employee’s personnel records.
• Manages annual open enrollment for all OTC employees.
• Verifies and processes qualifying event insurance changes.
• Updates monthly payroll authorizations for SoonerSave retirement plan.
• Creates and updates benefit and retirement files.
• Reviews retirement applications, ensures required documentation has been provided; submits to OPERS retirement plan, and assists retiring employees with retiree insurance planning.
• Assists in developing agency or division policies and procedures in accordance with applicable federal and state laws and rules.
• Other duties as assigned.
  
  

Knowledge Of

COMPLEXITY OF KNOWLEDGE, SKILLS, AND ABILITIES

• State and federal laws.
• A solid understanding of multiple benefit plans (retirement, health & dental insurance, etc.) and relevant regulations.
• Recruitment sourcing strategies and applicable regulations.
  
  

Skills In

• Direct outreach and passive candidate engagement
• Proficiency in Microsoft Office and HRMS programs.
• Effective communication skills, both orally and in writing.
• Delivering training sessions to groups of employees on benefits and wellness
• Interacting with candidates and internal stakeholders clearly and diplomatically
• Researching, problem solving, and being resourceful to find solutions to complex problems.
• Attention to detail.
  
  

Ability To

• Gather, organize and report information.
• Interpret and explain insurance laws, rules, or guidelines.
• Collaborate with HR and hiring managers in a professional manner
• Perform initial, basic benefit or retirement eligibility analysis.
• Interpret, analyze, and resolve problems pertaining to benefits or retirement.
• Organize and plan events.
• Build a sourcing strategy to support agency hiring goals
• Build and maintain proactive talent pipelines for current and future hiring needs
• Handle sensitive candidate and agency information with discretion and integrity
  
  

Minimum Qualifications

Education and Experience requirements at this level consist of:

• A bachelor’s degree in any field; PLUS two year of professional-level experience in human resources management, health insurance management or recruiting
• OR six years of professional-level experience in human resources management, health insurance management or recruiting
• OR an equivalent combination of education and experience.
  
  

Preferred Qualifications

Preference may be given to candidates with experience as a State of Oklahoma Benefits Coordinator with recruiting experience.

PHYSICAL DEMANDS

Ability to sit and stand for extended periods of time. Exhibit manual dexterity and hand-eye coordination to operate a computer, keyboard, photocopier, telephone, calculator, and other office equipment. Ability to see and read a computer screen and printed material with or without vision aids. Ability to hear and understand speech at normal levels, with or without aids. Ability to communicate clearly. Physical ability to lift up to 15 pounds, to bend, stoop, climb stairs, walk, and reach. Duties are normally performed in an office environment with a moderate noise level.

Special Requirements

This position may require occasional travel. Applicants must have reliable transportation and be willing and able to perform all job-related travel. Possession and maintenance of a valid Oklahoma State Driver’s License is also required.

Core work hours for the Oklahoma Tax Commission are Monday through Friday, 7:30am to 4:30pm. This schedule may require flexibility, including some weekends, based on the needs of the agency.

Telework may be required based on the needs of the agency, division, and section. If applicable, applicant must be willing and able to work BOTH on-site and telework at an off-site location, generally in the applicant’s home. Applicant must have a secure internet connection and a dedicated telephone (landline) or smart phone device during scheduled working hours.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.