Clerk IV/Data Control

JOB REQUIREMENTS: We are seeking a detail-oriented and highly organized

individual to provide support to our Youth Justice Services team. This

role plays a critical part in supporting case management functions by

processing intake referrals, maintaining case files, handling legal

documentation, and performing essential clerical duties in accordance

with state and federal guidelines. The ideal candidate will possess

strong analytical and organizational skills, with the ability to manage

confidential information and work independently under minimal

supervision. Responsibilities include maintaining both physical and

electronic records, preparing billing documents, supporting staff with

daily administrative tasks, and responding to public records requests.

Proficiency in Microsoft Office, excellent communication skills, and a

strong understanding of office procedures are essential for success in

this position. This is an excellent opportunity to contribute to youth

justice initiatives in a dynamic and fast-paced environment while

ensuring accuracy, confidentiality, and compliance across administrative

processes. Essential Duties Process Youth Justice Services intake

referrals in accordance with applicable state and federal guidelines, as

well as Wisconsin state standards. Analyze and interpret complex

information contained in forms, reports, legal documents, and other

department-related materials. Initiate and update required documentation

in case files for the Youth Justice Services program, including

assigning case numbers and ensuring records are accurate and complete.

Maintain physical case files, including filing, retrieving, archiving,

and securely destroying records, in compliance with agency policies and

applicable record retention laws. Process division-specific paperwork

and distribute legal documents to assigned case managers in a timely and

accurate manner. Open, file, and organize court documents and ensure

they are properly maintained in case records. Maintain electronic case

files by entering data, scanning documents, renaming files, and

uploading to appropriate databases or systems. Complete billing and

invoicing processes using designated applications, ensuring accuracy and

compliance with departmental protocols. Exercise sound judgment,

initiative, and discretion when applying established policies and

procedures, particularly in complex or sensitive situations. Perform

background checks, records reviews, redactions, and responses to public

records requests in accordance with Wisconsin\'s Open Records Law,

applicable Supreme Court rules, and privacy statutes. Serve as a point

of contact for public inquiries related to records requests, providing

professional and timely responses. Provide clerical support to

department staff, including tasks such as faxing, copying, printing, and

assisting with purchase requests and authorization forms. Stay current

with updates to agency databases, software systems, and procedural

changes through ongoing training, meetings, or reading updated

materials. Perform specialized clerical and administrative duties with a

High Level Of Independence And Minimal Supervision. NON-ESSENTIAL

DUTIES: Performs related functions as assigned. MATERIALS AND EQUIPMENT

USED: General office equipment Computer PHYSICAL DEMANDS: Lifting 20

pounds maximum with frequent lifting and/or carrying of objects weighing

up to 10 pounds. Intermittent standing, walking, and sitting. Using

hand(s)/feet for repetitive single grasping, fine manipulation, pushing

and pulling, and operating controls. Occasional bending, twisting,

squatting, climbing, reaching, and grappling. Communicating orally in a

clear manner. Distinguishing sounds at various frequencies and volumes.

Distinguishing people or objects at varied distances under a variety of

light conditions. This position description should not be interpreted as

all-inclusive. It is intended to identify the majo responsibilities and

requirements of this job. The incumbents may be requested to perform

job-related responsibilities and tasks other than those stated in this

description. \*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: Knowledge

of general office practices and procedures, with the ability to apply

them effectively in a professional environment. Ability to learn and

understand departmental programs, policies, and operations as they

relate to assigned duties. Proficiency in computer applications,

including Microsoft Office Suite (Word, Excel, Outlook), and the ability

to quickly learn and utilize agency-specific software and systems.

Ability to operate standard office equipment, such as scanners,

printers, copiers, and fax machines. Strong organizational skills, with

the ability to prioritize tasks, manage time effectively, and meet

established deadlines. Ability to work independently, exercise sound

judgment, and manage confidential and sensitive information in

compliance with applicable laws and agency policies (e.g., FERPA, HIPAA,

and Wisconsin Open Records Law). Excellent oral and written

communication skills, including the ability to follow and convey

instructions clearly. Strong interpersonal skills and the ability to

establish and maintain effective working relationships with colleagues,

supervisors, external agencies, and the general public. Ability to meet

the work schedule requirements of the position, including any necessary

travel for training or official duties, if applicable. Ability to

establish and maintain effective working relationships with staff and

the public. \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:

https://www.governmentjobs.com/careers/browncounty