Administrative Assistant
City of Montgomery
Date: 11 hours ago
City: Montgomery, Alabama
Contract type: Full time
Salary Information
Compensation plans are based on a multi-step progression system. The pay range reflects the entry level and maximum salary potential in the assigned pay grade. A starting salary may be negotiated and will be commensurate with education, training and experience in alignment with pay administration policies and the Montgomery Personnel Board Rules & Regulations
Nature of Work
This position is an advanced-level clerical position where employees are responsible for performing a wide range of general and specialized clerical procedures. The Administrative Assistant position is distinguished from lower-level clerical positions by its focus on providing direct and ongoing support to smaller department managers, cabinet members, or large division heads across various administrative functions. The position requires a thorough understanding of office administration principles and the ability to exercise sound judgment and effective decision-making. The work responsibilities include managing payroll, preparing and controlling budgets, purchasing supplies and equipment, handling personnel actions, and performing general administrative functions. The position also involves developing departmental reports and documentation, maintaining accurate record-keeping and filing systems, and/or basic bookkeeping duties, such as accounts payable, departmental billing, and payment processing. The work performed in this position is non-routine, often cyclical, and conducted under general instructions from the supervisor.?The Administrative Assistants typically support supervisors, managers, or directors overseeing larger divisions or smaller departments.
Minimum Qualifications
High School diploma or GED and three (3) years of responsible clerical/office administrative experience which demonstrates full knowledge of office functions to include processing department documentation, record keeping, and assisting supervisors or managers with department functions. A technical certification in Office Administration or closely related area may substitute for one year of experience. Advanced training in office administrative or closely related area is preferred at this level. NOTE: Three (3) years' experience as an Administrative Support Specialist will qualify for this position.? NOTE: Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.
Kind of Examination
Applications are being accepted to fill one (1) vacancy and any vacancies that may occur during the life of the register. The current vacancy is with the City of Montgomery Inspections Department.?Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire.? For this reason, applicants are urged to fill in the application form and supplemental questionnaire completely providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were.? If there are more than five qualified applicants, a selection procedure will be administered to rank the applicants on the register.? Tied scores will not be broken. If there are five or less qualified applicants, they will be considered equally qualified and placed on the register in alphabetical order. Complete an online application by visiting Montgomery Personnel Board's Online Employment Center. Paper applications are no longer accepted. Completed applications will be accepted online until 11:59 p.m. on the closing date. If there is no closing date, the announcement may be closed at any time without prior notice.
Additional Information
This position is open only to the City of Montgomery Inspection employees who have completed their probationary period and meet the minimum qualifications.
Compensation plans are based on a multi-step progression system. The pay range reflects the entry level and maximum salary potential in the assigned pay grade. A starting salary may be negotiated and will be commensurate with education, training and experience in alignment with pay administration policies and the Montgomery Personnel Board Rules & Regulations
Nature of Work
This position is an advanced-level clerical position where employees are responsible for performing a wide range of general and specialized clerical procedures. The Administrative Assistant position is distinguished from lower-level clerical positions by its focus on providing direct and ongoing support to smaller department managers, cabinet members, or large division heads across various administrative functions. The position requires a thorough understanding of office administration principles and the ability to exercise sound judgment and effective decision-making. The work responsibilities include managing payroll, preparing and controlling budgets, purchasing supplies and equipment, handling personnel actions, and performing general administrative functions. The position also involves developing departmental reports and documentation, maintaining accurate record-keeping and filing systems, and/or basic bookkeeping duties, such as accounts payable, departmental billing, and payment processing. The work performed in this position is non-routine, often cyclical, and conducted under general instructions from the supervisor.?The Administrative Assistants typically support supervisors, managers, or directors overseeing larger divisions or smaller departments.
Minimum Qualifications
High School diploma or GED and three (3) years of responsible clerical/office administrative experience which demonstrates full knowledge of office functions to include processing department documentation, record keeping, and assisting supervisors or managers with department functions. A technical certification in Office Administration or closely related area may substitute for one year of experience. Advanced training in office administrative or closely related area is preferred at this level. NOTE: Three (3) years' experience as an Administrative Support Specialist will qualify for this position.? NOTE: Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.
Kind of Examination
Applications are being accepted to fill one (1) vacancy and any vacancies that may occur during the life of the register. The current vacancy is with the City of Montgomery Inspections Department.?Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire.? For this reason, applicants are urged to fill in the application form and supplemental questionnaire completely providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were.? If there are more than five qualified applicants, a selection procedure will be administered to rank the applicants on the register.? Tied scores will not be broken. If there are five or less qualified applicants, they will be considered equally qualified and placed on the register in alphabetical order. Complete an online application by visiting Montgomery Personnel Board's Online Employment Center. Paper applications are no longer accepted. Completed applications will be accepted online until 11:59 p.m. on the closing date. If there is no closing date, the announcement may be closed at any time without prior notice.
Additional Information
This position is open only to the City of Montgomery Inspection employees who have completed their probationary period and meet the minimum qualifications.
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