Executive Administrative Assistant
Core Logistics Brokerage
Date: 9 hours ago
City: Coral Springs, Florida
Contract type: Full time
About Us
Core Logistics Brokerage, LLC is a growing and dynamic logistics firm committed to delivering efficient and reliable freight solutions nationwide. We are currently seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to join our team in Coral Springs, Florida. This individual will play a critical role in supporting our Managing Directors and ensuring seamless administrative operations throughout the organization.
Position Overview
The Executive Administrative Assistant will serve as a key member of our administrative team, providing comprehensive support to the Managing Directors and overseeing a variety of core business functions. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Core Logistics Brokerage, LLC is a growing and dynamic logistics firm committed to delivering efficient and reliable freight solutions nationwide. We are currently seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to join our team in Coral Springs, Florida. This individual will play a critical role in supporting our Managing Directors and ensuring seamless administrative operations throughout the organization.
Position Overview
The Executive Administrative Assistant will serve as a key member of our administrative team, providing comprehensive support to the Managing Directors and overseeing a variety of core business functions. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Provide direct administrative and commercial support to the Managing Directors
- Manage calendar scheduling, travel arrangements, and meeting coordination
- Oversee onboarding and offboarding processes for employees which align with established SOPs
- Provision software and equipment for new hires
- Reconcile employee expense accounts, including those of the executive team
- Monitor, track and log vendor payments through platforms such as PayPal and QuickBooks
- Maintain accurate financial records and reporting for all company transactions
- Oversee employee benefits administration including medical, dental, vision, 401(k), vacations, PTO and compensation-related matters
- Coordinate HR, IT, and accounting functions to ensure seamless workflow
- Maintain integrity of confidentiality with sensitive information at all times
- Minimum 2+ years of experience in an executive administrative support role
- Strong working knowledge of Microsoft Office Suite and QuickBooks
- Experience with expense reconciliation and vendor payment platforms (e.g., PayPal)
- Familiarity with employee benefits administration and HR onboarding procedures
- Excellent written and verbal communication skills
- Strong organizational and problem-solving skills with a proactive approach
- Ability to work independently and handle multiple tasks with minimal supervision
- High level of professionalism, discretion, and integrity
- Competitive salary and incentive pay based on experience
- Full benefits package including medical, dental, vision, 401(k)
- Paid vacation and PTO
- Opportunities for growth within a rapidly expanding company
- Collaborative and supportive work environment
- Direct exposure to executive leadership and strategic operations
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