Executive Assistant

Company Description

The present and future of Audemars Piguet are built on the invaluable contributions of all our talents. Inspired by the wealth of our past, we are excited about the endless possibilities that our future holds. Together, we are resolutely forward-thinking and strive for excellence in all areas of our business.

If this journey inspires you, come chart your own path within our family and let’s continue creating the extraordinary. Together, let's write the next chapter of your career!

Job Description

The Executive Assistant will provide comprehensive support to the CEO of Americas by managing executive schedules, facilitating communication, and ensuring efficient and effective operations. This role requires a high degree of professionalism, discretion, agility and exceptional organizational skills.

RESPONSIBILITIES:

CEO Support:

• Manage and optimize the CEO’s daily agenda, balancing competing priorities, resolving scheduling conflicts and coordinating across domestic and international time zones.
• Coordinate logistics and preparation for internal and external meetings, including but not limited to venue sourcing, catering, dining reservations and assisting with agenda development and follow up.
• Serve as a point of contact for urgent matters requiring the CEO’s attention, ensuring timely resolution.
• Handle sensitive and confidential information with discretion and professionalism, representing the CEO with poise in all internal and external communications.
• Prepare and process expense reports adhering to company travel and expense policies, ensuring accuracy and timeliness.
• Arrange and manage domestic and international travel, ensuring all elements – from flights to ground transportation – run smoothly and efficiently.
• Collaborates closely with the Business Strategy Manager to ensure seamless alignment between daily operations and strategic initiatives, enhancing the overall efficiency of the CEO's office.
• Support special projects and initiatives as directed by the CEO, ensuring follow through on deliverables and key milestones.
  
  

Internal VIP Hospitality:

• Arrange hotel and transportation needs for internal VIPs visiting the US market, such as Global C-Suite Executives and the Board of Directors.
• Manage all travel bookings in alignment with established guidelines, ensuring appropriate policies and preferences are respected.
• Track expenses for the executive office, ensuring compliance with company policies and budgets.
  
  

Team Meetings & Event Coordination:

• Organize and schedule internal and external meetings, including weekly, biweekly, and monthly sessions.
• Coordination of leadership team offsites, bi-annual retail summit and ad hoc events as needed; coordination to include venue sourcing, menu selections and all logistical coordination.
• Liaise with other departments such as HR, to support US-wide team events and activations.
  
  

Office Management:

• Manage office supply orders, ensuring availability of essential items.
• Oversee office access and security protocols.
• Maintain vendor lists for general office maintenance.
  
  

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years of experience as an Executive Assistant supporting senior executives.
• Proficiency in Microsoft Office Suite and relevant software, including travel and expense management tools.
• Exceptional organizational and multitasking skills, maintaining a high level of discretion and professionalism.
• Excellent written and verbal communication abilities.
• Extensive experience managing executive-level calendars, including coordination across time zones and international travel.
• A proactive, team-oriented approach with the capability to operate independently while handling multiple tasks and deadlines.
• Strong interpersonal skills, with the ability to build relationships and collaborate at all levels within the organization.
• Fluency in English; proficiency in additional languages is advantageous.
  
  

Additional Information

Audemars Piguet offers a competitive and comprehensive compensation and benefits package. The salary range for this position is $100k-$110k annually. This role is eligible for bonus. Salary will be based on relevant skills and experience.

Audemars Piguet is an equal opportunity and affirmative action employer. Audemars Piguet hires without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law.