Director of Finance

Planned Parenthood of Southern New England

Care. No Matter What.

We are Planned Parenthood of Southern New England, one of the region’s largest and most trusted providers of reproductive health care. We are recognized for the wide array of services we provide, the outstanding sexual health education we deliver, and our strong commitment to social justice. Working for Planned Parenthood is more than a job; it’s being a part of a powerful movement. Together, we’ll take pride in shaping the future of sexual health and reproductive rights for all people.

What You'll Be Doing

The Finance team at PPSNE has an exciting new opportunity for a Finance Director. Reporting to the Chief Financial Officer, the Finance Director directs all areas of finance, accounting, budget management, financial reporting, purchasing, billing and investment management. Position requires maintaining financial health and assessing the future needs of the organization, anticipating changes in the operating environment, and implementing changes that will ensure the future service of the mission.

The Director ensures, in close cooperation with the CFO, CEO, the Budget and Finance Committee and the Board, that appropriate financial policies are in place to guide the affiliate’s reporting and financial decision making.

Moreover, the Finance Director gathers and analyzes all necessary information to assess the financial status of the organization, directs the preparation of financial reports, and presents findings and recommendations to the CFO. The Finance Director clearly explains financial reports and concepts to the organization’s staff as needed.

Essential Functions

• Establishes and maintains PPSNE's accounting controls and develops systems and procedures to ensure that they are conducted successfully.
• Works with the CFO to capture all relevant financial data and use it to present a complete financial picture of the organization at any given time throughout the fiscal year.
• Ensures that current practices provide the most efficient and effective methods for managing and utilizing financial data throughout the agency.
• Ensure compliance with local, state, and federal financial rules by keeping appraised of and executing according to the regulations affecting the organization.
• Responsible for directing the organization's accounting functions.
• Ensure all bank reconciliations and journal entries are accurately completed monthly.
• Supervises monthly cash disbursements and accounts payable distribution.
• Supervises the payroll function and ensures the accuracy of the payroll summaries, general ledger entries, payroll adjustments, and quarterly federal and state tax filings. Acts as payroll backup when necessary. Verifies and supervises the distribution of all W2s and 1099s at year end and submits reports to the Internal Revenue Service in a timely manner.
• Manages capital asset files, journal entries and back-up support.
• Compiles and maintains accrual schedules for prepaid insurance, depreciation, public grant accounts receivable and other accounts.
• Monitors bank accounts and determines cash transfers between accounts as needed.
• Directs the preparation of financial reports and presents findings and recommendations to the CFO.
• Prepare financial reports confirming with Generally Accepted Accounting Principles (GAAP).
• Coordinates the annual organizational budget process and prepares the budget amount for certain accounts.
• Analyzes variances between actual financial results versus prior year and budget and informs the CFO of any trends that may affect future financial projections or current operations.
• Directs and monitors the annual financial audit.
• Interacts routinely with auditors to ensure compliance with various financial rules and to effectively revise internal financial procedures as required by changes in accounting standards.
• Prepares financial information requested by the auditors prior to and during their field work. Ensure all information is clearly, timely and accurately presented to the auditors.
• Coordinates with grant management staff to prepare analysis and reports for auditors regarding all State and Federal grants.
• Maintains all accounting systems. Works with the computer systems staff and external vendors to ensure that systems are maintained and updated properly.
• Works with CHN (shared services organization) on accounting related items with revenue cycle; fees; and third-party risk assessment, among others.
• Provides daily supervision for designated members of the Finance staff.
• Provides ongoing supervision and guidance to staff to ensure the highest quality financial reporting, timely payments and other tasks required for the maintenance of accurate financial records and controls.
• Ensures the initial training and ongoing professional development of staff to continually enhance their skills.
• Implement principles of PPSNE's Quality Initiative to measure the quality of services utilizing customer feedback, individual feedback, and process feedback and to ensure that department systems facilitate quality work.
• Ensure staff members are provided with an expanded set of skills to proactively address the needs of an increasingly diverse customer base.
• Participates in the ongoing review of current operational systems within the Financial Department. Provides constructive feedback to create more effective methods for solving problems, increasing access to service, and continuing to improve the methods of work among department members on behalf of Finance department customers.
• Supervises, evaluates, trains, and leads the finance department personnel.
• Oversees preparation of monthly financial statements and monthly bank account reconciliations. Ensures all forms and reports are submitted accurately and on time.
• Prepares and files documentation for required PPFA reporting.
• Prepare quarterly ancillary group financial statements.
• Prepares and file Sales and Use Tax forms.
• Maintains an AIS system and reports to ensure correct information.
• Leads contact and/or prepare necessary schedules needed for annual audit.
• Provides analysis of financial trends, early identification of problem areas through account analysis.
• Ensures documentation of accounting procedures is maintained and updated as needed.
• Maintains the Fixed Asset list and associated depreciation schedules.
• Ensures billing and receivables are reconciled from the patient management system to the general ledger monthly.
• Ensure donations are reconciled from the donor management system to the general ledger monthly.
• Performs monthly, quarterly, and annual variance analysis.
• Prepares the annual financial plan and budget subject to review by the CEO and approval by the Board of Directors
• Works with the organization’s independent auditors to prepare the annual audit and tax returns.
• Evaluates cash flow, manages investments, and acquires financing when needed.
• Performs other duties as assigned by supervisor.
  
  

Essential Requirements

• Bachelor’s degree in accounting and CPA with a detailed understanding of financial accounting and reporting requirements for non-profit organizations.
• Demonstrated proficiency in strategic planning, operational review, and cost benefit analysis.
• Proficient in using IT systems and fund accounting and reporting. Knowledge of Great Plains and advanced excel functions. Experience in implementing a new general ledger system/ERP a plus.
• Knowledge of healthcare industry, including insurance contracts and billings, and EPIC is highly desirable.
• Ability to read, analyze, and interpret common technical journals, financial reports, and legal documents.
• Ability to effectively present information to top management, public groups, and/or boards of directors.
• Ability to lead, coach, and develop staff to achieve PPSNE’s financial goals.
• Strong analytical and problem-solving skills.
• Ability to set priorities and organize a variety of concurrent projects, manage time effectively, and follow through reliably.
• Ability to manage stressful situations in a professional manner.
• Ability to communicate effectively with all levels of staff, Board members, peers, and other key stakeholders.
• Able to write and speak English.
• Must be able to work flexible hours, including evenings and Saturdays.
• Ensure all interactions incorporate PPSNE values of integrity, partnership, customer focus, communication and quality.
• Supports the organization’s mission and all of the reproductive health services offered including family planning services, health screenings, testing and treatment of STI's, birth control methods and abortion services.
• Support efforts of the organization’s diversity, equity and inclusion work to provide services that are culturally competent; take initiative to develop own awareness and knowledge of diversity equity and inclusion.
  
  

$70,541 - $117,570 a year

Salary Range: MIN: $70,541 MID: $94,056 MAX: $117,570

and is based on full years of experience.

• Due to our commitment to pay equity, PPSNE does not negotiate salaries
  
  

PPSNE is committed to equal opportunity in all areas of its operations, including patient care and employment. Employment decisions are based on merit, qualifications, and business needs. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, national origin, age, disability, marital status, genetics, veteran status, or any other protected category. Discrimination and retaliation are strictly prohibited.

PPSNE offers a comprehensive benefit package which includes; Health, dental and vision insurance, paid parental leave, retirement savings, tuition reimbursement, generous paid time off, a flexible spending account, wellness program and more.