FINANCE ASSISTANT

Description

ORGANIZATION

Amethod Public Schools (AMPS) is a mission and values-driven organization that provides a rigorous college preparatory education and character development program that will prepare students from underserved communities to succeed in college and beyond. Amethod Schools are proud to have received the recognition of being a California Distinguished School. Serving nearly 2000 students across 6 schools in the East Bay, our day-to-day work is embodied with a set of core values: Students First, Be Adaptable, Perseverance, Take Responsibility, and Commitment to Distinction.

OPPORTUNITY

Reporting to the Amethod Public Schools’ Senior Director of Finance & Administration, the Finance Assistant conducts accounting tasks to support the efficient running of the finance department, assisting with the processing of invoices, communicating with schools and vendors, and tracking of financial data.

Requirements

KEY RESPONSIBILITIES

• Assist with informing and training staff about how to correctly follow the school’s financial policies and procedures
• Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing.
• Prepare all checks for deposits and ensure proper coding for accounting purposes.
• Prepare analysis of vendor accounts, as required.
• Reconcile vendor statements and research and correct discrepancies.
• Receive and process requests for purchases
• Confirm correct authorization prior to processing AP
• Check accuracy of reimbursement requests
• Assist with monthly credit card reconciliations and preparation of tracking spreadsheet
• Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing.
• Maintain all accounts payable reports and respective vendor payable files.
• Review the AP aging report monthly and follow up on all outstanding payables over 30 days.
• Review and follow up with outstanding checks, and report unclaimed property.
• Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.
• Process purchase requisitions to purchase orders through purchasing software
• Coordinates and communicates with vendors, suppliers, and other departments
• Identifies payments that are not in compliance with established policy or that are incomplete and provides notification to appropriate sources
• Assembles, organizes, and prepares data for records and reports
• Contacts other departments to obtain information and documents
• Other duties as assigned.
  
  

Qualifications

• A deep commitment to the mission of AMPS and an unwavering belief in the potential of all our students
• An unwavering commitment to anti-racism, equity, and inclusion
• AA/BS degree in Accounting, Business, Finance, or related field, or equivalent experience
• Understanding of Generally Accepted Accounting Principles (GAAP), as well as Governmental Auditing Standards (GAS) and Financial Accounting Standards Board (FASB) pronouncements
• Nonprofit expertise regarding audit best practices and state and federal law regarding nonprofit operations
• Knowledge of financial compliance and risk management including but not limited to statutory and regulatory requirements for nonprofit organizations
• Outstanding organizational & time management skills
• Ability to interact with a broad range of stakeholders with different interests and needs
• Willingness to travel to various sites as needed in Oakland and Richmond
• 2+ Years charter school finance experience preferred
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) most of the workday.
• Required to exert physical effort in handling objects up to twenty pounds rarely.
• Ability to use eyesight for reading and close-up work, as well as the ability to see details at a distance.
• The ability to speak clearly and hear well, both in person and over the phone.
• The ability to move around the office to access file cabinets, office machinery, etc.
• The ability to position self to maintain files in file cabinets by stooping, kneeling, crouching, pulling, pushing and reaching overhead.
• Position may be exposed to various weather conditions and temperatures both inside and outside.
  
  

*Employment with AMPS subject to Board approval*