Event Coordinator

Marlow Events, the full service catering and production company from the Marlow Collective, hiring an Event Coordinator to join our growing company! This role is ideal for a hospitality professional seeking to advance their skills in event sales, operations, and production.

The Event Coordinator reports to the Events Director and together with the operations team is responsible for the sales, planning, design, coordination, and execution of all contracted events. The ideal candidate has 2+ years of hospitality experience, with a deep passion for food + beverage, and will be comfortable dealing directly with diverse clientele in a very fast-paced environment. We anticipate substantial growth in the coming years and are looking for a candidate who wants to grow with us and play a key role in our success.

We Offer

• Competitive wages
• Subsidized medical, dental, and vision insurance at 90 days
• Industry-leading paid time off plans + paid family leave
• 401k plan access beginning at hire
• Access to our Employee Emergency Assistance Program for added support
  
  

Key Responsibilities

Client Relationship Management

• Serve as a primary point of contact for event clients, supporting them through the full sales process.
• Understand client needs and tailor event proposals to create personalized, high-quality experiences.
• Build and maintain strong relationships with corporate clients, wedding planners, and industry partners.
• Support with menu tastings, venue walk-throughs, and contract negotiations to ensure a seamless planning experience.
  
  

Event Planning, Coordination & Execution

• Support with event logistics from start to finish, ensuring alignment with Marlow Events' creative direction and operational capabilities.
• Compile and distribute detailed event documentation, including BEOs, bar pull sheets, staffing schedules, and timelines.
• Place and coordinate rental and vendor orders, ensuring all contracts align with event needs and budget.
• Secure all necessary permits and compliance requirements (e.g., SLA).
• Occasionally attend and oversee event execution, providing hands-on leadership to guarantee seamless service and client satisfaction.
  
  

Operations & Team Leadership

• Support with developing and maintaining service documents, procedures, and best practices for all event formats.
  
  

Financial Management & Reporting

• Support with tracking expenses
  
  

Skills & Abilities

• Organized and detail-oriented: must have the ability to create systems for managing daily tasks
• Works well under pressure: must be able to gracefully respond to demand in a fast-paced environment
• Self-starter: must have the desire to drive the business forward and understand its many moving parts
• Excellent written and verbal communication skills
• Motivated, high level of energy and work ethic
• Fluency with Microsoft Office and the Google suite
• A minimum of 2 years of Front of House Restaurant experience preferred
• Available for a Tuesday - Saturday schedule with flexibility as required by event needs
• Driver’s license helpful but not required
  
  

The Marlow Collective is a group of New York hospitality brands including the restaurants Diner, Roman's, Achilles Heel, and Borgo; breads bakery She Wolf; whole-animal butcher and grocery Marlow & Daughters; catering company Marlow Events; and Stranger Wines & Spirits. We are a values-driven organization working to advance a more equitable and sustainable food system for all. We are committed to providing supportive, respectful workplaces; to sourcing seasonally, locally and organically and building longstanding partnerships with our farmers and producers; and to creating meaningful experiences that celebrate and connect the communities we serve. We prioritize diversity in hiring and a culture of inclusion and belonging.

While performing the duties of the job, the Event Coordinator is regularly required to stand and walk; reach with hands and arms; talk and hear; climb, balance, stoop, kneel, and crouch. They must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds.

More detail about Marlow Events part of The Marlow Collective, please visit https://culinaryagents.com/entities/131921-Marlow-Events