EXECUTIVE ASSISTANT - ADMINISTRATION
Hoag Health System
Date: 7 hours ago
City: Newport Beach, California
Contract type: Full time
Job Description
Primary Duties And Responsibilities
May require participation in meetings and donor events outside of normal business hours including occasional evenings and/or weekends.
Qualifications
Education and Experience
Required
Primary Duties And Responsibilities
- The Executive Assistant provides a broad range of executive support for Hoag Executives and Medical Directors.
- Establishes a trusting relationship with Executive Leaders and manages the operational and administrative aspects of day-to-day operations, allowing the Executives to focus on high-level leadership and strategy functions.
- Independently executes varied complex administration and project coordination duties, frequently of a highly confidential nature.
- Coordinates the flow of information, maintain outlook calendars, financial reconciliations, and sensitive personnel matters.
- Acts as a conduit for information, screening and directing information to the appropriate personnel, and serves as the gatekeeper for the executive’s office.
- Provides project support as requested.
- Compiles and manages data, prepares reports, prepares agendas and minutes as requested, and organizes projects.
- Schedules meetings and notifies participants of changes as needed.
- This role may have direct and frequent contact with Board members, patients, physicians, and community members.
- Projects an image of professionalism in communication, appearance, and conduct.
- Performs other duties as assigned and provides support to other senior leadership members as requested.
- Supports Hoag's mission and vision.
- Collaborates across the organization as appropriate.
May require participation in meetings and donor events outside of normal business hours including occasional evenings and/or weekends.
Qualifications
Education and Experience
Required
- High School Graduate or equivalent
- Minimum five (5) years' relevant experience
- Advanced knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems
- Bachelor’s degree
- Four (4) years’ executive administrative support experience is in a health care or medically related field
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