Data Clerk - Middle School

POSITION TITLE: Data Clerk - Middle School

EXEMPTION STATUS: Non-Exempt

REPORTS TO: Campus Administrator Assigned

TERMS OF EMPLOYMENT: 11 months

Primary Purpose

Enter and maintain student records in the computer system, including student demographics, student and teacher schedules, grades, transcripts and PEIMS information.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills

Ability to use computer and software to develop spreadsheets, databases, and perform word processing

Proficient keyboarding, file maintenance and 10-key skills

Effective organizational, communication (verbal and written), and interpersonal skills

Basic math skills

Ability to meet established deadlines

Experience

Three years of data entry experience

Major Responsibilities and Duties

Records and Reports

• Enter data on student enrollment and withdrawals in accordance with district policy and in compliance with PEIMS reporting standards.
• Input and maintain data for student PEIMS accountability.
• Enter student demographic information for new students and update and maintain information for current students.
• Enter student schedules and maintain schedule files daily.
• Maintain master schedule and update enrollment and schedules, as assigned
• Maintain and update grade files and report cards for all students on a six-week basis
• Issue proof of enrollment forms to students, as needed.
• Distribute report cards to students and grade reports to principal.
• Assist in compiling information for preparing various reports.
  
  

Clerical Support

• Assist with leaver accounting.
• Receive incoming calls and faxes, take reliable messages, and route appropriately.
• Perform clerical duties, as assigned.
  
  

Professional Growth and Development

• Maintain familiarity with the district's curriculum to better serve the needs of students.
• Participate in professional learning, staff meetings, and special events as assigned.
  
  

Communication

• Articulate the district's mission and goals to the community and solicit community support.
  
  

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including computer, printer, peripherals, telephone

Posture: Prolonged sitting and standing, occasional kneeling/squatting, bending/stooping, pushing/pulling, twisting, reaching

Motion: Frequent repetitive hand motions, keyboarding, use of mouse, wrist flexion/extension

Lifting: Lifting and carrying up to 30 pounds without assistance, 30-55 pounds with assistance, and more than 55 pounds with appropriate assistance

Environment: Work is performed in an office setting; occasional in-district travel; occasional irregular and/or prolonged hours

Mental Demands: Maintain emotional control under stress, work with frequent interruptions