Administrative Specialist I - Real Property

This job was posted by https://www.azjobconnection.gov : For more

information, please see: https://www.azjobconnection.gov/jobs/7084298

**Job Description Summary**

Department - Real Property

**Job Description**

• Job Type: Classified**
  
  

**Job Classification: 5754 - Administrative Specialist I**

**Salary Grade: 6**

**Pay Range**

**Hiring Range: \$20.10 - \$23.62 Per Hour**

**Pay Range: \$20.10 - \$27.14 Per Hour**

Range Explanation

• Hiring Range is an estimate of where you can receive an offer. The
  
  

actual salary offer will carefully consider a wide range of factors,

Including Your Skills, Qualifications, Experience, Education,

licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.
  
  

The Pima County Real Property Department has an opening for an

Administrative Specialist I who will provide complex professional

administrative support to the department and assist the Administrative

Specialist Supervisor.\

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Duties Include But Not Limited To

• Responds to public and internal inquiries providing information to
  
  

resolve problems or refers questions to appropriate staff.

• Coordinates, schedules and organizes departmental calendars and
  
  

meetings.

• Participates in the preparation and processing of invoices for
  
  

accounts receivables.

• Creates, maintains, and/or directs the maintenance of specialized
  
  

databases such as SharePoint, including inputting and retrieving

data and archives.

• Coordinates and monitors the processing of standard departmental
  
  

contracts and other agreements with internal departments, outside

agencies and contractors.

Essential Functions

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As defined under the Americans with Disabilities Act, this

classification may include any of the following tasks, knowledge,

skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is

not a comprehensive listing of all functions and tasks performed by

incumbents of this class. Work assignments may vary depending on the

departments need and will be communicated to the applicant or incumbent

by the supervisor.

• Coordinates unit activity with other departmental sections/divisions
  
  

and other County departments or outside agencies directly or through

assigned staff, and acts as an internal departmental coordinator for

support activities such as personnel, purchasing, payroll, or

program specific functions;

• Responds to public and staff inquiries and provides information or
  
  

resolves problems which require explanation or application of

departmental or program rules and policies, or refers questions to

appropriate staff;

• Represents unit/department on various committees and working groups
  
  

and may be granted authority to commit unit/department support to

issues;

• Coordinates, schedules and organizes unit, program, or departmental
  
  

calendars and meetings;

• Leads and participates in the preparation and processing of
  
  

accounting documentation such as requisitions, purchase orders,

claims and fund transfers;

• Creates, maintains, and/or directs the maintenance of specialized
  
  

databases including inputting and retrieving data and producing

complex computer-based reports;

• Coordinates and monitors standard departmental Intergovernmental
  
  

Agreements (IGA), contracts, and other obligatory agreements with

affected agencies, contractors and service providers;

• Researches, compiles and performs initial analysis of information,
  
  

and prepares routine, recurring and special reports, correspondence,

memoranda, personnel forms, operations manuals and other documents

for supervisory review and approval;

• Compiles and summarizes statistical and operational data, and
  
  

prepares periodic and special reports;

• Compiles information utilized in unit budget preparation, monitors
  
  

miscellaneous expenditures, and reports to supervisor on program

budget activities;

• Conducts and documents confidential or sensitive inquiries for
  
  

management and maintains appropriate security and confidentiality of

information encountered or created;

• Establishes and maintains specialized reference files and reference
  
  

materials.

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Minimum Qualifications

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• Bachelors Degree from an accredited college or university with a major
  
  

in public administration, business administration, management, or a

closely-related field as defined by the department head at the time of

recruitment.**

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• (Relevant experience and/or education from an accredited college or
  
  

university may be substituted.)**

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