Administrative Assistant, Learning & Development

Job Details

Description

Compensation: $25.00 Hourly

Join Chimes – and go further to help others go far! Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.

Our vast array of services — educational, employment, vocational, residential, habilitative and behavioral health — are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve — those who receive and those who reap the benefits of our innovative, responsive solutions.

PRIMARY JOB FUNCTION(S):

• Manage internal correspondence on behalf of the supervisor, reading, responding, and redirecting emails and messages
• Create and edit reports, documents, and presentations
• Perform administrative duties as requested or needs are anticipated
• Liaise with internal departments, answering calls, act as a contact
• Schedule appointments, maintain a calendar, send reminders, and make occasional travel arrangements
• Copy, scan, upload documents
• Observe best practices and etiquette
• Communicates well with departments
• Enter data, maintain databases, and keep records
• Compile expense reports as needed and on time
• Order office supplies for the department and manage mail and package services
• Run necessary errands on occasion
• Prepare facilities for scheduled events and arrange for refreshments or lunch if required
  
  

REQUIREMENTS:

• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint, SharePoint and consistent use of Outlook
• Advanced organizational and time management skills
• Work efficiently with the ability to multi-task and prioritize
• Must operate with discretion and confidentiality
• Working knowledge of printers, copiers, scanners, computers
• Excellent written and verbal communication skills, proper grammar extremely important
• Exceptional interpersonal skills
  
  

EDUCATION:

High school diploma or GED, associate degree

EXPERIENCE:

4+ consistent years of experience as a personal/professional assistant would be advantageous

NOTE: At the discretion of the Personnel Officer, additional related experience and/or education may be substituted in lieu of the requirements specified above under Education and Experience.

What’s in it for you?

Total Rewards (For Full-Time Employees = >30 hours/week):

• Competitive Pay
• Medical, Dental, and Vision Insurance
• Tuition Reimbursement options
• Flexible Spending Accounts (Health, Dependent, and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through “Tickets at Work”
• Discounts on Verizon mobile service
• And More!
  
  

Want to learn more?

To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers.

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