Data Systems Specialist - Part Time

Description

$20.00 - $22.00/hour

Position Summary

This position supports the mission and work of the Y, a leading nonprofit, charitable organization. The Data Systems Specialist provides administrative support to ensure the efficient operation of the development office, with a strong emphasis on reporting, data entry, and donor acknowledgments. The role involves assisting in financial development activities, donor database management, and fundraising event coordination.

Essential Functions

• Model the YMCA core values of caring, honesty, respect, and responsibility.
• Maintain positive relationships with staff, donors, board members, and volunteers.
• Assist in the preparation and maintenance of financial reports, donor stewardship reports, and data analysis for fundraising initiatives.
• Works with fundraising software programs, including Daxko, GiveSmart, and Mobile Cause.
• Generate reports for fundraising efforts, donor tracking, and annual campaign progress.
• Support activities related to annual fundraising events, including event logistics and vendor relations.
• Maintain donor records, process pledges, and generate acknowledgment letters.
• Ensure compliance with YMCA policies, procedures, and safety regulations.
• Attend all mandatory meetings and trainings.
  
  

Requirements

Experience, Education, and Qualifications:

• Proven experience as an Administrative Assistant or Office Administrator, preferably in a nonprofit or fundraising setting.
• Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
• Experience with donor management software (e.g., Daxko, Mobile Cause) is a plus.
• Strong analytical skills and ability to generate reports based on data collection.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• High school diploma required; additional qualifications in office administration or development support preferred.
  
  

Trainings & Certifications

• Must complete annual safety, combating sexual-harassment, and child abuse prevention trainings assigned by human resources prior to direct service.
• Must have current CPR and First Aid
  
  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee frequently is required to stand; walk; use hands to type, handle or feel; and reach with hands and arms.
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Position requires sitting for extended periods of time and repetitive data entry.
  
  

Work Environment

This job operates in a professional office environment located in a recreational and educational environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. At times, employees may be exposed to undesirable working conditions, communicable infectious diseases, and risk of injury from others. All employees are required to follow the preventative health policies of the YMCA at all times. The noise level in the work environment is moderate to high.