Executive Assistant

Extreme Music, formed in 1997, is renowned in the industry and around the world for its boundary-pushing approach to production music. Its A-list roster has yielded diverse award-winning collections and includes artists and composers such as Quincy Jones, Hans Zimmer, Sir George Martin, Snoop Dogg, Xzibit, and Junkie XL to name a few. Extreme's client and project list is a veritable who's who or what's what in the entertainment field working with all major networks and studios, ad agencies and production companies. Extreme Music is headquartered in London, with its creative operations based in a 7,500 square-foot production compound in Santa Monica, California. For more Extreme information visit www.extrememusic.com. Extreme Music is the Production Music House under Sony Music Publishing.

Why join Sony Music Group?

Here at Sony Music Group, we are shaping what’s next in a way that creates impact. Forging powerful new ideas at the heart of music, technology, and culture that entertain and move people.

This is your opportunity. Part of a global community, united by individual passion, rising to that challenge every day. Adapting at pace and supporting one another, inspired to influence the future. For the benefit of you, our people; our creators, our business, and wider society too.

Be a part of an organization that is creator first. Committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly.

Job Purpose

Extreme Music is seeking a dynamic Executive Assistant to support the CEO and two senior executives.  The position will encompass a variety of administrative responsibilities requiring a high level of trust & confidentiality, excellent organizational & communication skills, and all-related interpersonal skills.  

What You’ll Do (job Responsibilities)

• Provide high-level executive support to CEO and two senior-level executives with attention to detail, planning and follow-up.
• Manage multiple complex calendars for executives including scheduling internal and external meetings.
• Facilitating weekly meetings, compiling meeting presentations, distributing material & meeting summaries, and tracking action items.
• Arrange & manage complex domestic and international travel including flights, hotels, and transportation ensuring efficiency and cost-effectiveness in accordance with company policy and compile travel documents for expense reimbursement.
• Planning, coordinating & facilitating companywide and management meetings/conferences including organizing budgets, schedules, venues, transportation, room set up, catering, preparing meeting materials for executives and attendees.
• Prepare accurate and timely expense reports in accordance with company policy.
• Create and prepare presentations, spreadsheets, and communications as directed.
• Maintain/archive files that may contain confidential information. 
• Liaise and build relationships with other groups within the organization.
• PA support to CEO: Reconciling personal financial accounts, ad hoc errands, booking appointments, etc.
• Perform other related duties as assigned.
  
  

Who You Are: (skills and experience required)

• Minimum of 5 years executive level administrative experience. C-suite or personal assistant experience preferred.
• Entertainment, music, or media industry experience is a plus
• Highly organized and detail-oriented with the ability to plan and anticipate needs of the team 
• Ability to work under pressure, multitask, and problem solve.
• Ability to prioritize and complete all tasks in a timely manner
• Excellent communication skills, both written and oral 
• Collaborative team player, working professionally with other departments, clients, and contacts.
• Honestly and trustworthiness with the ability to maintain confidentiality and discretion in all matters
• Proficient in MS Office: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, OneNote 
• Required to work standard 7.5-hour business day, plus considerable overtime, including late evenings, weekends and holidays, as needed
• Must be authorized to work in the United States
  
  

What We Give You

• You join an inclusive, collaborative, and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Flexible Time Off
• Time off for a winter recess
  
  

Disclaimer

The anticipated annual base salary for this position is $35.89- $38.46. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

SMP has good cause to conduct a background investigation because honesty, trustworthiness and ethical conduct are material requirements for the performance of the responsibilities of this position.

Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.

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