Administrative Assistant

At Sony Music Publishing (“SMP”), we believe every voice matters. We are the #1 global music publisher, advancing the artistry of the world’s greatest songwriters and composers for over 25 years. We keep songwriters at the forefront of everything we do, and design our suite of services to amplify opportunities, build connections, and defend their rights. Our roster benefits from an international team committed to providing support at every career stage. From classic catalogues to contemporary hitmakers, history is always being written. We are a part of the Sony family of global companies. Learn more about SMP at https://www.sonymusicpub.com/en.

Why join Sony Music Group?

Here at Sony Music Group, we are shaping what’s next in a way that creates impact. Forging powerful new ideas at the heart of music, technology, and culture that entertain and move people.

This is your opportunity. Part of a global community, united by individual passion, rising to that challenge every day. Adapting at pace and supporting one another, inspired to influence the future. For the benefit of you, our people; our creators, our business, and wider society too.

Be a part of an organization that is creator first. Committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly.

Job Purpose: Under the direction of two senior executives, the Administrative Assistant will maximize effectiveness and efficiency by providing general administrative assistance and support

What You’ll Do

• Administration:
• Perform general administrative activities including screening calls as the first point of contact, direct inquiries and determine proper course of action, correspond with external songwriters, clients, and business partners, , etc.
• Documentation: File and route internal documents, as required; oversee and supervise contract signings, notarizations, and related matters
• Contract drafting: write and edit template agreements
• Research: Conduct various research projects, as required
• Work with V+MR team on Pitch audio ingestion, playlists, marketing e-mails and social media posts
• Build a strong and cohesive partnership with other Admins and EAs, both domestically and internationally in NY, LA, Miami, Nashville, and the UK
• Proactively anticipate needs of direct supervisors and regularly meet with direct supervisors in order to proactively engage on support needed
• Make recommendations related to scheduling, communication, travel and processes
• Calendar and Scheduling:
• Own and proactively manage an ever-changing calendar of internal and external meetings with attention to accuracy, detail (including time zones) and allocation of time and resources to promote productivity and successful execution of the senior executives
• Proactively reprioritize, as appropriate, if business initiatives change and make recommendations as needed
• Display a strong sense of urgency and high level of responsiveness as you manage calls from publishers, songwriters, business partners and other clients
• Schedule meetings and conference rooms, and create meeting agendas as needed
• Update and maintain contacts
• Finger on the pulse of trendy restaurants in order to book restaurant reservations, private meetings, events and more.
• Confidentiality and Discretion: Handle all information with the utmost discretion, integrity and confidentiality including documents, meetings, travel, phone calls, emails, etc.
• Travel: work closely with a travel agent to provide a seamless travel experience for complex and detailed travel plans and itineraries, including flights, hotel accommodations, car service and more in accordance with company policy and compile travel documents for expense reimbursement.
• Expenses: Manage, process and track expense reports in a timely fashion and in accordance with the Sony Music Publishing T&E policy
• Ad hoc projects as needed
  

Who You Are

• 2 or more years of experience in a position that requires exceptional time management skills; ability to prioritize and multi-task;
• Strong computer skills including MS Office (Word, Excel & Outlook) and proven internet capabilities. Skilled with Office 365 Task Management Tools.
• Industry experience preferred, but not required
• Experience working with important documents or legal agreements, preferred
• Must be aligned with Sony’s Purpose and Values
• Ability to maintain confidentiality and discretion in all matters
• Demonstrated ability to deliver consistently high quality and professional customer service to both internal and external customers
• Ability to ability to work independently and without follow-up, while also being a team player who can build solid, collaborative relationships
• Proactively engage in managing the daily activities of the office, with a strong sense of urgency and highest level of professionalism
• Ability to work in a fast-paced environment
• Highly organized, demonstrating care and attention to detail
• Exceptional written, verbal and listening communication skills
• Innovative Thinker
• Some Travel Required.
• Must be authorized to work in the United States
• 7.5-hour business workday but variations in work volume frequently require extended working hours for evening and late-night events
  
  

What We Give You

• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Flexible Time Off
• Time off for a winter recess
  
  

Disclaimer

The anticipated annual base salary for this position is $43,909 - $50,000. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

SMP has good cause to conduct a background investigation because honesty, trustworthiness and ethical conduct are material requirements for the performance of the responsibilities of this position

Sony is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation.

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