HR Coordinator

Job Title: HR Coordinator

Department: Human Resources

Job Summary: The Human Resources (HR) Coordinator supports the HR department in executing programs, policies, and procedures. This role assists with onboarding, record maintenance, customer service and compliance. The HR coordinator plays a key role in ensuring smooth and efficient HR operations.

Job Duties

• Coordinate the end-to-end onboarding process for new hires—from offer acceptance to start date—including background checks, system access requests, and communication with managers to ensure a smooth and well-prepared onboarding experience.
• Ensures external employment screening and background check systems (state and federal information) are compliant, accurate, timely and complete and that data is audited and maintained while maintaining a high level of confidentiality.
• Maintain and update onboarding documentation, checklists, and employee records.
• Track onboarding progress and follow up with new hires and managers to ensure completion of onboarding milestones.
• Ensure timely and accurate completion of Form I-9 for all new hires in compliance with federal regulations, including verifying employment eligibility and maintaining proper documentation.
• Process employee changes such as promotions, transfers, and terminations in HR systems. Always assures confidentiality and accuracy of HR and employee related data.
• Serve as the primary contact for HR-related inquiries via phone and email, providing accurate and timely information regarding HR policies, benefits, payroll, leave of absence, and employment verification.
• Manage the HR inbox, responding timely to employees and leaders’ questions and requests. Troubleshoot and resolve employee issues or escalate to appropriate HR partners as needed.
• Assist HR team with other administrative tasks and special projects as needed.
  
  

Education And Experience

• High school diploma or equivalent required. Associate or bachelor’s degree in human resources, business, or related field preferred.
• 1+ years of experience in HR, onboarding, or a related administrative role preferred.
  
  

Knowledge, Skills, And Abilities

• Exceptional organizational skills with strong time management and keen attention to detail.
• Excellent written and verbal communication and customer service skills.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Proficient in Microsoft Office Suite and familiarity with HRIS or onboarding software systems.