Administrative Assistant

For over 80 years, Forbes Marshall has led in delivering innovative products and services that enhance manufacturing processes and drive superior energy efficiency. With the increasing global focus on sustainable growth and reduced carbon emissions, Forbes Marshall provides practical, long-term solutions that help businesses operate responsibly, optimize energy usage, and improve process efficiency. Through our solutions, customers benefit from:

• Up to 1.5% annual fuel savings, significantly reducing energy costs.
• Avoiding 122,000 tonnes of CO2 emissions annually.
• Saving 10 million liters of water per hour.
• Achieving high operational uptime, surpassing industry benchmarks. Our mission is underpinned by ethical business practices, strong customer partnerships, and community initiatives in healthcare, education etc. With a global presence in 18+ countries, Forbes Marshall serves customers across India, Southeast Asia, Africa, and the Americas.

About the Rol

eThe Administrative Assistant will play a vital role in the day-to-day operations of our USA office. Based in Fresno, California, this role involves managing routine administrative tasks, supporting finance and accounting activities, and coordinating with global teams to ensure the seamless functioning of our North American entity. The role is ideal for a methodical professional who thrives in a structured corporate environment and enjoys a blend of operational and financial responsibilities

.

Responsibiliti

• esLead day-to-day office administration to ensure smooth functioning, handling routine tasks and general office activities in an organized and professional manne
• r.Support finance and accounting activities, including invoice recording, documentation, and basic reconciliations, while assisting with statutory and internal reporting under guidance from the Head Offic
• e.Manage order-related operations, including order entry, documentation, invoicing, and material tracking to ensure timely delivery to customer
• s.Maintain accurate records and compliance documentation, contributing to internal processes linked to reporting and audit requirement
• s.Coordinate vendor and client-related activities, managing invoice sharing, payment records, and necessary follow-ups as part of regular operation
• s.Provide administrative HR support for payroll processing, member records, insurance documentation, and staff expense claim
• s.Oversee logistics and travel, including accommodation bookings, banking-related tasks, and supporting customer events or exhibitions when require
• d.Collaborate with global members in India and other international offices, gaining exposure to regional and global ways of working within Forbes Marshal
• l.Ensure adherence to company policies, maintaining a dependable and conscientious work style while taking full ownership of assigned activitie

s.

Qualificati

• onsBachelor’s degree in Accounting, Finance, Business Administration, or Economi
• cs.3 to 8 years of relevant experience in accounts, finance support, office administration, or entity-level operations within a structured corporate environme
• nt.Practical exposure to invoice processing, documentation, record maintenance, and basic reconciliatio
• ns.Candidates based in (or willing to relocate to) the Clovis or Fresno, CA region will be at a significant advanta

ge.

Required Sk

• illsFinancial Literacy: Comfort in working with numbers, reports, and financial data with a detail-conscious appro
• ach.Organizational Excellence: Ability to manage routine responsibilities, meet timelines, and maintain consistency in execut
• ion.Communication: Clear and professional skills for effective interaction with internal members, vendors, and service partn
• ers.Process Oriented: Ability to follow standardized organizational processes and maintain accurate documentat

ion.

Preferred S

• killsCross-border Collaboration: Experience working with international teams or parent companies (e.g., India-based headquart
• ers).Versatility: A genuine interest in building broader exposure across finance, administration, and operat
• ions.Technical Proficiency: Familiarity with modern accounting software and office productivity t

ools.

Why Join Forbes Mar

• shall?Be part of a legacy spanning 80+ years of engineering excellence and global g
• rowth.Contribute to sustainability initiatives that reduce carbon footprints and optimize global energy effic
• iency.Work within the USA market in close partnership with regional teams while collaborating with global teams, enhancing professional g
• rowth.Engage in meaningful projects that balance business success with environmental and social responsib

ility.

Personal and Professional

GrowthAt Forbes Marshall, members gain valuable experience through challenging projects, exposure to advanced industry practices, and access to training and skill development opportunities. The culture promotes continuous learning, collaboration, and innovation, allowing members to reach their full potential and enhance their expertise across finance and oper

ations.

A Commitment to Sustainability and

PurposeMembers contribute to an organization that supports energy efficiency and sustainability globally. This role allows the alignment of professional administrative and financial excellence with a purpose-driven mission, helping create a more sustainable future for the industries w

e serve.

A Culture of Coll

aborationCollaboration is central to our work environment. Members work across regions, fostering knowledge sharing, teamwork, and excellence within the USA operations and beyond, bridging the gap between local execution and global

strategy.

Values Members Will

• ExperienceIntegrity - Energising Self: Ethics, ownership, an
• d candour.Family Spirit - Energising Members: Generosity, collaboration, accountability, and freed
• om to act.Excellence - Energising Customers: Quality, innovation, and delivering customer
• benefits.Good Citizenship - Energising Communities: Sustainability, diversity, and in

clusivity.