Office Assistant for Mental Health Grant
Essex County College
Position Details
Position Information
Position Title
Office Assistant for Mental Health Grant
Reports To
Director
Functions and Responsibilities
Job Summary
Under the supervision of the Director of Student Development and Career Services or designee, the Office Assistant is responsible for assisting in the day-to-day operations of the Mental Health in Higher Education: Community Provider Partnerships and Professional Development Grant.
Please Note: Essex County College does not provide visa sponsorship of any kind. Candidates must be authorized to work in the United States at the time of application and for the duration of employment.
Compensation: This position offers a competitive hourly rate of $16.00 – $18.00 per hour
Join a collaborative, mission-driven college community dedicated to student success and academic excellence.
Supervisory Role
Duties & Responsibilities
1. Maintain student check-in log (paper and electronic).
2. Assist with performing data entry and maintain student inquiry database.
3. Handle routine office functions including scheduling of student appointments and greeting of visitors, telephone coverage, and referring inquiries to the appropriate areas.
4. Process requests for supplies, equipment, printing, conferences, meetings, subscriptions, software, and transportation.
5. Process, map, track and distribute bus tickets for students to go to partners to receive mental health services.
6. Track billing and reports for mental health partners.
7. Assist with developing program promotional and other related literature and materials including printed, electronic, and website versions.
8. Assist with outreach programming to include tabling events, and distribution of promotional materials.
9. Establish and maintain an accurate filing system.
10. Maintain strict confidentiality and security of student records.
11. Assist with the preparation of routine, data collection, special and ancillary reports as required. 12. Perform other related duties as required.
Physical Requirements
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential responsibilities and
functions of the job and are not meant to be all inclusive. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
- Use strength to lift items needed to perform the functions of the job.
- Sit, stand and walk/move from place to place for required periods of
time.
- Move between buildings.
- Speak and hear, communicate using telephone and/or walkie talkie.
- Use close vision, color vision, peripheral vision and depth perception
along with the ability to focus vision.
- Communicate effectively in English, using proper grammar and
vocabulary.
- Reach with hands and arms and use hands and fingers to handle
objects and operate tools, including but not limited to, computers,
keyboards, telephones, calculators, and controls.
- Bend, twist, climb, push, pull, and lift.
Additional Requirements
Minimum Qualifications
Minimum Experience (number of years), Knowledge and/or Abilities
Minimum Education Requirements
High School Diploma
Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)
Preferred Qualifications
Experience (number of years), Knowledge and/or Abilities
Education Requirements
Associate’s Degree
Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)
Posting Details
Posting Information
Open Date
05/28/2026
Open Until Filled
No
Close Date
06/30/2026
Special Instructions Summary
Equal Employment Opportunity Statement
Essex County College is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
Required Documents
- Resume