Full Charge Bookkeeper

EMPLOYMENT STATUS

Full-Time Employee

FULL TIME

40 hrs / wk

LOCATION

Santa Barbara, CA

COMPENSATION

Commensurate with experience

Anacapa is searching for a hardworking and highly driven individual to join our design-oriented team. We are seeking a Full Charge Bookkeeper to play a vital role in managing the accounting needs of the business. This person will be a core member of the team and will work closely with the Owner / Principal Architect of the firm to drive the financial health of the company.

Anacapa is a highly progressive architecture and design firm based in Santa Barbara, California with an office in Portland, Oregon. We are an innovative team of creative young designers who work collaboratively on all projects. Our varied cultures and experiences define our unique design approach to every project. We are committed to crafting spaces that inspire and enhance the well-being of both our clients and the community, all while preserving a legacy for future generations. Our mission is to heighten the appreciation for the intrinsic value of beauty, functionality, and purpose in design.

Bookkeeping

· Maintain financial records for the Firm and Owner

· Manage financial records for the Commercial Property including loan payments

· Generate accurate financial statements

· Reconcile Bank Accounts & Credit Cards

· Ability to complete accounts payable / receivable tasks in a timely manner

· A/R follow up and outreach

· Generate monthly and annual projected budget

· Manage monthly reimbursable expenses and consultant tracking for clients

· Manage monthly Employee reimbursable benefits and issuance of payments

· Generate monthly project invoices and issue to clients

· Maintain Monthly Profitability Reports based on issued invoices

· Administer Payroll on a semi-monthly schedule through an outside payroll processor

· Process semi-monthly 401K contributions through an outside financial institution

· Manage New Employee W-4 & I-9 Forms and integrate into outside payroll processor

· Manage W-9 Forms

· Track Business & Architecture License renewals and payments

· Maintain accurate Group Health Insurance deductions as part of payroll

· Manage Business Insurance compliance and annual Workers Comp audit

· Manage Software License Expenses

· Regular bank deposits

· Manage quarterly and annual tax preparation submission to CPA

· Manage quarterly Sales & Use Tax payments in-house

· Manage End of Year issuance of W-2s and 1099s

Additional Responsibilities

· Office management

· Maintain office upkeep and coordinate with cleaning crew, IT technician, & vendors as needed for office maintenance

· Coordinating office supplies and refreshments

· Legal & business Administration

· Coordination with attorney(s)

· Insurance policies

· Business licenses

· Shareholder items

· Board members, etc.

· Misc. items

· Human Resources

· Leads coordination, recordkeeping, and annual review statistics and documentation items as needed

· State Postings & compliance

· Onboarding and offboarding of employees

· Manage an office assistant when hired

· Prepare conference room for weekly Zoom meetings and client meetings as needed.

Education/Experience Requirements

· Bachelor's Degree

· A minimum of 4 years bookkeeping experience

· Proficient in QuickBooks

· Proficient in Microsoft Office and Google applications

· Experience in generating accurate and balanced financial statements

· Ability to analyze financial reports and identify areas for strategic improvements

· Excellent verbal and written communication skills

· Exceptional attention to detail

· Ability to multi-task in a fast-paced environment

· High level of professionalism and ability to work with confidential information

· Ability to communicate professionally with clients and colleagues

· Ability to prioritize and manage work independently

· Ability to work constructively as a member of a team

BENEFITS

· Competitive salary commensurate with experience

· Group Health Insurance with Vision and Dental options

· Paid Vacation Time-Off

· 401K Plan participation

· Education Reimbursement Benefit

· Health and Wellness monthly Benefit

· Telephone Reimbursement monthly Benefit

SALARY RANGE: $68,000 - $90,000 Depends on Qualifications & Experience

TO BE CONSIDERED

Please email ***email_hidden*** with a COVER LETTER, and RESUME. Please visit our website and Instagram account to familiarize yourself with our work. No phone calls please.

This is an in-office position.

Website | www.anacapaarchitecture.com

Instagram | Anacapa_Architecture @anacapa_architecture