Practice Coordinator

About Fairfield Dermatology

Fairfield Dermatology is a leading dermatology practice dedicated to providing exceptional medical, surgical, cosmetic, and hair restoration services. We are seeking a highly organized and dependable Practice Coordinator to support the day-to-day operational needs of our growing practice.

This position is ideal for someone who enjoys coordinating multiple responsibilities, solving problems, and helping a busy healthcare organization run efficiently.

Position Summary

The Practice Operations Coordinator is responsible for supporting practice operations through inventory management, supply chain coordination, facilities support, vendor communication, marketing assistance, and administrative support. This role works closely with practice leadership to ensure supplies, equipment, marketing initiatives, and operational processes are managed effectively while supporting the overall growth of the practice.

Key Responsibilities

Inventory & Supply Management

• Monitor inventory levels for medical and office supplies.
• Coordinate ordering, receiving, and stocking of supplies.
• Maintain organized inventory storage areas.
• Track supply usage and communicate replenishment needs.
• Assist with vendor communications and purchasing activities.

Facilities & Vendor Coordination

• Coordinate facility maintenance requests and repairs.
• Serve as a liaison with vendors and service providers.
• Assist with office equipment management and troubleshooting.
• Help maintain a clean, safe, and organized work environment.

Marketing & Communications Support

• Assist with creating and scheduling social media content.
• Coordinate marketing materials, promotional campaigns, and patient communications.
• Support email marketing initiatives and practice newsletters.
• Assist with collecting and organizing photos, testimonials, and other marketing assets.
• Coordinate with external marketing vendors and partners as needed.
• Help maintain website content updates and promotional materials.

Administrative & Operational Support

• Assist with invoice processing, billing support, and administrative recordkeeping.
• Support operational projects and process improvement initiatives.
• Maintain logs, spreadsheets, and operational documentation.
• Assist leadership with reporting, scheduling coordination, and special projects.
• Provide general administrative support as needed.

Qualifications

• High school diploma required; Associate's degree preferred.
• 1–3 years of administrative, inventory management, office coordination, marketing coordination, or healthcare support experience preferred.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, Google Workspace, and social media platforms.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• Experience in a healthcare or medical office setting is preferred.
• Experience creating social media content or supporting marketing initiatives is a plus.

Schedule

Part-Time: 20 - 25 hours weekly.

Flexible schedule based on practice needs

Compensation & Benefits

• Hourly Rate: $23.00–$25.00 per hour, based on experience
• Paid Time Off (in accordance with company policy)
• Opportunities for professional growth and development

How to Apply

Interested candidates should submit their resume to ***email_hidden***