Administrative Assistant

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

At Jacobs, we don’t settle – always looking beyond to raise the bar and deliver with excellence. We apply our expertise and knowledge as we look into the future with great optimism and focus. We don’t settle until we give our best and know that we’re making a difference.

Jacobs is seeking an Administrative Assistant, based in Torrance, CA to join our team.

Bring your team-focus, adaptability, and commitment to excellence, and we’ll help you grow what drives you – and deliver the world’s most challenging Operations Management projects, together. Jacobs health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future.

#omfs #bia #ourjacobs

Essential Duties And Responsibilities

• Ensure total customer satisfaction through the understanding of client’s expectations, initiative-taking problems, identification/resolution, and
• maximizing opportunities to build relationships.
• Provides administrative support to ensure efficient client operations.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Answer Phones, use radios for service calls to technicians for client requests.
• Maintains supplies inventory by checking stock to determine inventory levels anticipating needed supplies, placing, and expediting orders for supplies.
• Generate Shopping carts for various catalog orders, Project, Amendments, and open Purchase Orders.
• Contact suppliers for rate sheets/quotes, price breakdowns and quotes supplied to FSA, W9’s, COI’s and all other paperwork needed for approvals.
• Track Shopping carts for PO issuance and request new Purchase Orders when needed to replace expiring contracts, and amendments to increase dollar amounts or extend expiration dates.
• Stamp all incoming invoices with arrival dates and appropriate “Approval” stamp for PO, cost center, account, and other processing information.
• Invoices are to match their assigned PO’s numbers, confirm all required information is attached to each invoice.
• Once invoices are approved by the FSA, log into NETS, and use in-house mail to the RFSA or A/P (utility invoices) for further processing.
• Create formal RFP’s and Bidder Lists as needed. Work with Corporate Procurement to get Buyer assignments.
• Create any needed Bid from template for suppliers to complete.
• Create Bid Comparison spreadsheets or tables as required.
• Call suppliers as needed to request repair services or sc

Here's what you'll need

• A good working knowledge software programs such as Microsoft Word, Excel, Outlook, Teams, PowerPoint, One Note, Archibus, and etc.
• Excellent customer service skills, professional attitude and appearance are necessary.
• Excellent written and verbal communication.
• Ability to collaborate with staff across multiple departments.
• Ability to work with budgets and create spreadsheets.
• Ability to multi-task in stressful situations and meet deadlines efficiently.
• Dedicated team approach to business skills.
• Must have excellent attention to details skills.
• Must have excellent time management skills.

Ideally, You'll Also Have

• High School Graduate or higher education preferred.
• Bilingual is a plus but not required
• Preferred previous Administrative Assistant Experience in a professional office environment.
• Recommendations are a plus.

Working Conditions

Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to a 401(k) plan, as well as legally mandated benefits.

The base salary range for this position is $23,920.00 to $23,920.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on June 02, 2026. This position will be open for at least 3 days.

Qualified applicants with criminal histories will be considered for employment

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.