ADMINistRATIVE SECRETARY - CONFIDENTIAL
County of Monterey
Position Description
An Equal Opportunity Employer and a Drug-Free Workplace
Invites your interest for the position of
ADMINISTRATIVE SECRETARY- CONFIDENTIAL
$5,128 - $7,004 Monthly
Final Filing Date: Sunday, June 21, 2026
Exam #: P26/80A99/06MC
Summary Of Position
The County of Monterey Health Department exists to enhance, promote, and protect Monterey County individuals, families, communities, and environment. The Department accomplishes this through an array of programs and services focused on population-based prevention strategies, direct service delivery of primary care and behavioral health services, enforcement of regulations, and systems change and policy development efforts through its 10 organized division, branches, and units.
The County of Monterey Health Department, Administration Bureau, is seeking qualified promotional applicants to fill an Administrative Secretary-Confidential vacancy which supports Executive Staff in the Administration Bureau, specifically the Director of Health Services and Assistant Director of Health Services.
Under direction, the incumbent performs a wide variety of administrative and secretarial duties which require a substantial degree of autonomy. Using discretion, the incumbent monitors the supervisors' day-to-day activities and schedules. The incumbent exercises considerable judgment in committing the supervisors' time; clears conflicts, arranges travel itineraries, reservations; and arranges appropriate meeting and conference accommodations to properly receive guests. Using discretion, the incumbent monitors the Director and Assistant Health Directors of Health’s day-to-day activities.
This is a Promotional Only recruitment; open only to current regular Monterey County employees and former employees whose names currently appear on a Recall List.
The Eligible List established by this recruitment process will be used to fill current and future vacancies, both regular and temporary, as they arise.
This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority in accordance with the Flexible Staffing Program and Guidelines.
The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses and awards veterans’ preference points for this recruitment. To learn more about the eligibility requirements and the process, be sure to read the Hiring Preference for Veterans and Eligible Military Spouses section located towards the end of this job flyer.
Examples of Duties
- Assists in the preparation of departmental agenda items for presentation to Board of Supervisors.
- Using discretion, monitors supervisor’s day-to-day activities and schedules. Exercises considerable judgments in committing the supervisor’s time; clears conflicts; arranges travel itineraries and makes reservations. Arranges appropriate meeting and conference accommodations to properly receive guests.
- May act as departmental personnel liaison performing support duties relative to recruitment, benefits administration and personnel transactions.
- Sets priorities, researches, compiles and organizes information for supervisor’s use in completing reports, special projects, etc; follows up on projects initiated by supervisor to assure their completion.
- Acts in a liaison capacity between the supervisor, his staff and representatives from other departments, agencies, and the public in situations often involving problem solving or discussion and persuasion to gain concurrence and cooperation.
- Supervises other clerical and/or secretarial staff, trains other employees in departmental procedures and processes. Develops, recommends and implements changes in procedures aimed at greater effectiveness and efficiency.
- Screens office visitors, phone calls and correspondence, establishes priorities and refers to appropriate staff member.
- Assembles agendas, prepares meeting files, records and transcribes minutes of meetings, commissions or committees.
- Prepares correspondence either independently or from written copy, transcription or brief instructions.
- Organizes and maintains files and records.
- May assist in preparation of the annual budget; keep, compile and interpret budget expenditure information. May monitor grant programs, maintaining all appropriate files and assuring compliance with all grant requirements
To view the complete job description, please visit the Monterey County website: Administrative Secretary- Confidential
THE SUCCESSFUL CANDIDATE
Thorough Knowledge Of
- Correct grammar, rules of punctuation and spelling
- Proper format for business correspondence and form
- Filing systems, including indexing and cross-reference methods
- Complex bookkeeping and record keeping methods
- Office management and organizational methods
Skill And Ability To
- Research and analyze information gathered in order to compose reports or special projects
- Organize, delegate and evaluate the work of subordinate employees
- Analyze, evaluate and resolve potentially sensitive issues through discussion and persuasion in order to gain concurrence and cooperation
- Establish and maintain constructive and harmonious relationships with department heads, elected officials and the general public
- Operate a variety of office equipment such as typewriters, Dictaphone, calculator and personal computer
- Type a minimum of 50 words per minute
Desirable Qualifications
- Ability to speak, read, and write effectively in English and Spanish
Examples of Experience/Education/Training
Experience
EITHER
Five years of experience performing increasingly responsible clerical duties. Some positions may require experience including lead worker responsibility
OR
Two years in the class of Senior Secretary with Monterey County
Additional Information
Conditions Of Employment
The required conditions of employment include, but are not limited to the following:
- Successfully complete a background check to include fingerprinting.
- Possess and maintain a valid California Class C driver’s license or the ability to provide suitable transportation that is approved by the appointing authority.
- Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency.
Benefits
Monterey County offers an excellent benefits package. Please visit our website to view the Bargaining Unit Z Benefit Summary Sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.
Notes
- As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions.
- Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.
- If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.
APPLICATION AND SELECTION PROCEDURES
Apply On-Line at https://www.governmentjobs.com/careers/montereycounty
or
Hard copy applications may be obtained from and submitted during normal business hours,
Monday – Friday, 8:00 AM - 5:00 PM by contacting:
Monterey County Health Department
Attn: Human Resources Division
1270 Natividad Road
Salinas, CA 93906.
Phone: (831) 755-4749 Fax: (831) 796-8530
Qualifications
The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:
- A completed County of Monterey Employment Application
- Responses to the Supplemental Questions
Applicants who fail to provide all required materials by the final filing deadline will not be considered; Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.
Hiring Preference For Veterans And Eligible Military Spouses
The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses (i.e., surviving spouses of veterans, spouses of totally disabled veterans, and spouses of active-duty service members) and awards veterans’ preference points for this recruitment. To obtain a Veterans and Eligible Military Spouse Preference Application, please visit the Human Resources website or click on the following link: Click Here to View the Veterans and Eligible Military Spouse Preference Application
To apply for veterans’ preference points, veterans or eligible military spouses must complete and email a Veterans and Eligible Military Spouse Preference Application with supporting documentation of their eligibility by the final filing deadline of Sunday, June 21, 2026, at 11:59 PM (PST) ***email_hidden***
EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION
Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Michelle Cazola, Human Resources Analyst I, at (831) 755-4502 or [email protected].
Please answer the following questions. Completion of the following supplemental questions is REQUIRED and is an integral part of the evaluation process. Your responses to the questions will be reviewed and scored in a Qualifications Appraisal evaluation process based on pre-determined rating criteria. Your answers should be as complete as possible, as this information will be critical in the competitive assessment to identify those candidates to be invited to continue in the examination process. A response of "see resume" or "see application" will deem your responses to the supplemental questions as incomplete. Note: All application materials submitted will be reviewed along with your supplemental questions and County of Monterey application.
- I have read and understand these instructions.
This is a "Promotional Only" recruitment. Are you a current regular County of Monterey employee or a former employee whose name currently appears on an active Recall List?
- Yes
- No
English/Spanish bilingual skills are desirable for this position but not required as a condition of employment. Are you able to read, speak and write effectively in English and Spanish? (Select One)
- Yes
- No
Please describe your experience, education and/or training that demonstrates your knowledge, skill and ability to schedule and arrange appointments, meetings and conferences for executive- level staff members.
Please describe your experience, education, and/or training that demonstrates your knowledge, skills, and ability to assemble agenda packets and prepare meeting files for public boards, commissions, and committees. Include in your response any software systems you are familiar with using for this activity.
Please describe your experience, education, and/or training that demonstrates your knowledge, skills, and ability to effectively support an executive-level staff members.
- Required Question
