Transportation Dispatcher

Please note that this posting closes at 3:00 pm on the date listed above.

If you have questions regarding this position, please contact David Gatti, Director at (385)-646-7169 or email ***email_hidden***

Job Title Transportation DispatcherDepartment TransportationSupervisor DirectorSalary ScheduleESP (60)Lane Placement KContract Length 12 monthsFLSA Classification Non-exemptLast Review Date April 2022

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodations. The requirements listed below are representative of the knowledge, skills, training, education, responsibilities, abilities; the machines, tools and equipment used; background; and any licenses or certifications required. Physical, punctual, reliable, and predictable regular attendance is an essential job function to perform the essential duties and responsibilities of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Job Summary

The transportation dispatcher dispatches department driving needs via two-way radio communication and written instruction to drivers. The dispatcher is responsible for ensuring all routes and trips are covered in an accurate fashion. The dispatcher receives and processes field trip requests. This position requires the production of reports for supervisory staff to review. The dispatcher will also be assigned training duties for both new drivers and retraining of current drivers. Finally, the dispatcher often performs clerical and receptionist duties. Attendance, physical presence, and timeliness are required and are essential functions of this position.

Essential Functions

• Ensures all routes and field trips are covered in an accurate manner
• Performs clerical and receptionist duties such as typing, mail processing, record keeping,
• appointment making, and question answering
• Solves workflow coverage problems when they arise
• Maintains and updates accurate list of drivers available for field trip assignment
• The dispatcher receives requests, computes hours billed, and assigns drivers to field trips
• Maintains accurate and updated copies of driver route sheets
• Appropriately uses two-way radio to communicate with drivers during driving times
• Completes all required forms and paperwork
• Drive various sizes, brands, and types of school buses
• Performs driver evaluations
• Trains new drivers
• Teaches re-certification classes
• Assign drivers to assist on a regular or irregular basis when conflicts occur (i.e. planning days, early dismissal days for junior high and late-start for high school).
• Maintain continuity of the office when supervisors are absent

Non-Essential Functions

• Other duties as assigned

Required Knowledge And Skills

• Possess basic computer skills (with word processing ability at forty words per minute)
• Use office equipment appropriately (telephones, two-way radio, file cabinets)
• Understand transportation (routing, stops, special education and securement requirements)
• Be able to respond to questions quickly and with accuracy
• Possess good oral and written communication skills for communication with students, parents, bus drivers, supervisory staff, and school administrators.
• Possess good organization skills
• Be able to fairly allocate extra opportunities for work
• Be able to remain calm in stressful situations

Required Education And Qualifications

High school diploma or equivalent

Possess a Commercial Driver's License with School Bus and Passenger endorsements

Successful candidate will either be a certified trainer or must be willing to obtain training certification within one year of accepting the position.

Required Prior Experience

One (1) year of school bus driving experience.

Assigned Decision Making

• Make assignments regarding substitute route drivers and field trips within well-defined department and district policies and procedures
• Change processes or create new process to improve workflow and accuracy

Interactions With Others

The dispatcher has frequent interactions with drivers and staff: some interactions with parents, students, administrators, and teachers. Dispatcher will assist driver applicants with information about the job. Dispatcher will have School Bus Driver training responsibilities.

Supervisory Responsibility

NA

Budget Responsibility

NA

Working Environment

• The dispatch desk is a fast-paced position that can often be stressful.
• The dispatcher will be called at home during the evening to staff routes.

Physical Requirements Not Limited To The Following

• While performing the duties of this job, the employee is required to speak and/or hear. Frequently required to stand, walk, reach with hands and arms and stoop, kneel, and crouch. Occasionally required to use hands to handle or feel and must occasionally climb or balance.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception.
• Must be able to sit for long periods of time
• Must be able to lift and/or move up to 50lb.
• The dispatcher must be able to pass the annual CDL physical and physical assessment.

Note: The list of essential and marginal functions and of physical requirements is not exhaustive and may be supplemented in accordance with the requirements of the job.