Dean of Students Office Assistant

Department

Office of the Dean of Students-OPS

Compensation

$16.00 Hourly

General Description

The Office Assistant provides administrative and customer service support for the Dean of Students Office. This position serves as a primary point of contact for students, families, faculty, staff, and visitors, assisting with front desk operations, office organization, scheduling, and general administrative functions. The Office Assistant helps ensure efficient daily operations while maintaining confidentiality and professionalism when working with sensitive student information.

Essential Duties and Responsibilities

• Greet and assist students, faculty, staff, parents, and visitors in person, by phone, and through email.
• Provide information regarding Dean of Students Office services, programs, and resources.
• Schedule appointments and assist with calendar management.
• Maintain electronic and physical records, ensuring accuracy and confidentiality.
• Assist with data entry, case management systems, and document preparation.
• Support office operations by managing correspondence, filing, scanning, copying, and mail distribution.
• Maintain a welcoming, organized, and professional office environment.
Perform other administrative duties as assigned

Required Qualifications

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA ’ s responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in - person training session. For more information concerning training or CSA designations, please contact the Clery Act Compliance Manager at (904) 620-1423 or ***email_hidden***.

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.