PMO, Chair

Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we can transform people, organizations and the world through leadership.

Role Purpose

The PMO, Chair plays a critical role in enabling the Chair to operate effectively at the enterprise level within the Firm and externally as an ambassador. This role serves as a trusted Partner to the Chair, responsible for managing global logistics and high-discretion stakeholder interactions to ensure the Chair’s time, travel, and engagements are organized intentionally. This role requires proactive judgment, global coordination capability (especially in European markets), and comfort working in high-discretion environments.

Key Responsibilities

Calendar Management and Meeting Preparation

• Owning all scheduling effectively (travel arrangements, internal/external meetings, etc.)
• Anticipating and addressing scheduling conflicts
• Prioritize and filter meeting requests in alignment with guidance from the Chair

• Aid in meeting preparation (i.e., background research, document presentation)

Global Travel and Engagement Logistics

• Intentionally plan and manage the Chair’s annual travel calendar
• Design multi-region travel itineraries and manage related travel expenses
• Coordinate logistics to ensure seamless travel, particularly across Europe, with understanding of regional logistics and local business norms

Stakeholder Communication and Coordination

• Serve as a primary coordination point on behalf of the Chair including for high-discretion communications with the Board, CEO, ExCo, Partners, and external clients/relationships
• Manage correspondence and scheduling with discretion, professionalism, and strong judgment
• Handle sensitive requests and information with maturity and confidentiality

Meeting and Event Support

• Coordinate logistics for Board meetings, Partner Gatherings, and other internal meetings as needed
• Support preparation of materials in partnership with all relevant stakeholders

Office of Chair Operations Support

• Maintain organizational systems for tracking engagements, contacts, and logistics
• Support expense management, travel administration, and operational processes
• Contribute to establishing efficient ways of working within the Office of the Chair

Required

• Excellent written and verbal communication skills, with the ability to interact confidently with senior leaders and external stakeholders
• Exceptional level of discretion and professional judgment
• Experience managing complex global travel including strong familiarity with Europe (geography, business norms, and cross-border coordination)
• High degree of proficiency and comfort using AI tools and technology
• Strong organizational skills and attention to detail
• Bachelor's degree

Preferred

• Experience in professional services, consulting, or partnership-based firms
• Ability to operate independently in ambiguous, fast-moving settings

Key Success Factors

Success in this role looks like:

• Strong trusted relationship and partnership with the Chair and relevant stakeholders
• The Chair’s time is managed effectively to maximize impact and is consistently aligned with strategic priorities
• Travel, particularly across Europe, is intentionally planned and runs seamlessly
• Stakeholder interactions are smooth, professional, and well-coordinated and all communications are polished and professional

Benefits

What It’s Like to Work Here

We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture.

We have been a values led Firm from the outset. Values have an aspirational aspect to them – they guide our behavior and remind us when we fall short. Our Firm operates under five Firm Values – One Firm, Clients First, Generosity, Spirit of Ownership, and Embrace Difference – each emphasize a different aspect of who we are (and want to be), and only together they help us balance what is right at any given situation.

Benefits

• Hybrid work model: * in office on Tuesday, Wednesday and Thursday. Option to work remote on Monday and Friday. *
• 401k – company match and additional discretionary employer contribution
• Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability
• Employee Assistant program (EAP)
• Paid parental leave
• Personal Time Off – paid vacation, sick time, volunteer days
• Paid holidays including week off between Christmas and New Year’s

Our Offices

Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 67 offices in 37 countries. We have 2300 global employees and 450 US employees.

Our U.S. Offices include Atlanta, Boston, Chicago, Dallas, Denver, Houston, Los Angeles, Miami, Minneapolis, New York, Palo Alto, Philadelphia, San Francisco, Seattle, and Washington D.C.

*At Egon Zehnder, employee safety, well-being, and engagement is a top priority and at the core of our culture. The policy is subject to change by Egon Zehnder at any time.