Accounting Clerk

The Role

Keep Supply is a fast-growing e-commerce operation processing 4,500–5,000 customer orders per month. As our Accounting Clerk, you will own the daily application of customer payments in Brightpearl — our ERP system — ensuring every order is matched, applied, and reconciled accurately and on time.

This role exists because accurate, real-time payment data matters. When bank accounts are reconciled daily, month-end close is a review — not a reconstruction project. You will be the reason we get there.

This is a ground-floor opportunity. As we build toward automated payment processing and ERP integrations, the person in this role will be positioned to grow into broader accounting responsibilities including bank reconciliations, journal entries, and month-end close support.

What You'll Actually Do

Daily Payment Application

• Process and apply payments for 200+ customer orders per day across all payment types (ACH, check, credit card, wire) in Brightpearl.
• Work through payment batches efficiently and accurately, matching remittances to open orders.
• Flag and escalate misapplied payments, short pays, and unmatched transactions for resolution.
• Maintain a daily processing log to ensure full accountability of all transactions handled.

Bank Transaction Management

• Enter and code daily expense transactions from multiple bank accounts into Brightpearl, ensuring accurate categorization by account and department.
• Reconcile daily bank transactions — receipts and expenses — so all accounts reflect current, accurate balances at close of business each day.
• Ensure that by month-end, bank reconciliations require minimal effort because the work has been completed throughout the month.
• Identify and communicate discrepancies, timing differences, or missing items to the Accounting Manager promptly.

Record Accuracy & Clean-Up

• Maintain clean, accurate AR records in Brightpearl — no lingering unapplied cash, no aged open items without explanation.
• Assist with clearing aged unapplied payments and resolving outstanding reconciling items.
• Support the Accounting team during month-end close as bandwidth allows.

Process Improvement (Future State)

• As we build toward automated payment ingestion and ERP integration, document current workflows and identify friction points.
• Participate in UAT and transition planning when automation tools are implemented.
• Grow into broader accounting support: bank recs, journal entries, and close assistance as the payment process matures.

What We're Looking For

Must-Haves (non-negotiable)

• Attention to detail — you catch errors before they become problems. Accuracy isn’t a goal, it’s a baseline.
• 1+ years of experience in accounts receivable, payment posting, or data entry in an accounting environment.
• Comfortable with high-volume, repetitive data entry without sacrificing accuracy.
• Strong organizational skills and the ability to manage your daily workload independently.
• Proficiency with Microsoft Excel or Google Sheets for tracking and reconciliation support.
• Clear, direct communicator — you flag problems early, not after they compound.

Strongly Preferred

• Experience with Brightpearl, NetSuite, QuickBooks, or similar ERP/accounting platforms.
• Familiarity with e-commerce or multi-channel retail payment environments.
• Exposure to bank reconciliation processes.

Nice-to-Haves

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field — or equivalent experience.
• Any background that shows you’ve owned a process end-to-end and cared about getting it right.

Compensation & Benefits

• Salary: $40,000 - $45,000/year, plus bonus opportunity
• Health Insurance: 100% paid medical, dental, and vision coverage — for you and your family
• Time Off: Unlimited PTO
• Location: Springfield, MO

Benefits include

• 100% employer-paid medical, dental, and vision coverage for you and your family.
• Unlimited paid time off plus generous company holidays.
• Employee bonus program tied to company performance.
• Comprehensive training, mentorship, and ongoing professional development.

About Keep Supply

Keep Supply is a respected and resourceful distributor of heavy commercial and industrial refrigeration parts, equipment, and other MRO supplies. No matter the need, we keep our customers supplied and running. We practice Open-Book Management through the Great Game of Business, which means every team member understands their impact on the company’s financial performance and shares in its success.

We’re a small, scrappy team that values teamwork, work ethic, and humility. We celebrate wins together and hold each other accountable. If you’re looking for a place where your work matters, your contributions are recognized, and your growth is invested in, Keep Supply might be the right fit.

Keep Supply is an equal opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.