Financial Payroll & Human Resources Specialist

Real Dads Network, Inc. is a nonprofit organization dedicated to strengthening families and communities by empowering fathers and supporting healthy family engagement. Through fatherhood initiatives, family support services, workforce development programs, family resource centers, and government-funded contracts, Real Dads Network works to improve outcomes for children, parents, and communities throughout New York City.

We are seeking a highly organized and detail-oriented Financial Payroll & Human Resources Specialist to support payroll administration, human resources functions, employee benefits, PASSPort invoicing activities, and compliance requirements for our growing organization.

Position Summary

The Financial Payroll & Human Resources Specialist is responsible for managing payroll, human resources administration, employee benefits, onboarding, compliance documentation, and invoicing support for government-funded contracts. The successful candidate will possess strong experience with Paychex payroll systems, human resources administration, and familiarity with the NYC PASSPort system.

This position serves as a critical member of the administrative team, ensuring employees are paid accurately and on time, personnel records are maintained properly, benefits are administered efficiently, and financial and compliance documentation is organized and audit-ready.

Work Environment

This is a hybrid position requiring both in-office and remote work. The majority of work will be performed on-site at Real Dads Network's office located at 1445 Madison Avenue, New York, NY 10029. The position will also require periodic visits to the organization's DHS-funded shelter in Jamaica, Queens, to support payroll, human resources, compliance, onboarding, and operational needs.

Regular in-person attendance is required to effectively coordinate with program, finance, and shelter staff. Limited remote work opportunities may be available based on organizational needs and supervisor approval.

Essential Duties and Responsibilities

Payroll Administration

• Process bi-weekly payroll for all employees using Paychex.
• Review employee timesheets and attendance records for accuracy.
• Ensure accurate calculation of wages, overtime, deductions, and benefits.
• Maintain payroll records and employee compensation data.
• Coordinate payroll corrections and adjustments when necessary.
• Serve as the primary liaison with Paychex.
• Respond to employee payroll inquiries in a timely manner.
• Ensure compliance with all payroll-related federal, state, and local regulations.

Human Resources Administration

• Coordinate employee onboarding and offboarding processes.
• Maintain personnel files and employee records.
• Manage employment documentation, including I-9s, W-4s, direct deposit forms, and other required paperwork.
• Assist with recruitment, interviewing, and hiring activities.
• Coordinate new employee orientations.
• Administer employee benefits programs and enrollments.
• Maintain confidentiality of employee information.
• Assist management with employee relations matters.
• Track employee leave, PTO, certifications, and mandatory trainings.
• Ensure compliance with labor laws and organizational policies.

NYC PASSPort and Contract Administration

• Support contract invoicing and reimbursement submissions through the NYC PASSPort system.
• Maintain familiarity with PASSPort vendor and procurement requirements.
• Assist with contract modifications and documentation requests.
• Ensure payroll and personnel records support reimbursement requirements.
• Coordinate supporting documentation for government-funded contracts.
• Assist with contract reporting and compliance activities.

Financial and Administrative Support

• Assist with employee-related budget development and modifications.
• Support monthly, quarterly, and annual financial reporting activities.
• Process invoices and payment requests.
• Maintain organized payroll, financial, and personnel records.
• Assist with grant reporting and supporting documentation.
• Coordinate administrative tasks supporting the Finance Department.
• Assist with vendor documentation and payment processing.

Compliance and Audit Readiness

• Maintain audit-ready payroll and personnel files.
• Ensure documentation complies with organizational and funder requirements.
• Assist with internal and external audits.
• Support monitoring visits from funders and government agencies.
• Maintain records required for DHS, ACS, DYCD, HRA, and other government contracts.
• Assist with policy implementation and quality improvement initiatives.

Employee Benefits Administration

• Manage employee benefit enrollments and changes.
• Coordinate health insurance, retirement plans, and leave administration.
• Serve as a resource for employee benefits questions.
• Maintain benefits records and documentation.
• Work with providers to resolve enrollment and eligibility issues.

Qualifications

Required Qualifications

• Bachelor's Degree in Accounting, Finance, Human Resources, Business Administration, or a related field, or equivalent professional experience.
• Minimum of three (3) years of experience in payroll administration and human resources.
• Demonstrated experience using Paychex payroll systems.
• Familiarity with the NYC PASSPort system.
• Working knowledge of payroll tax regulations and employment laws.
• Strong organizational and recordkeeping skills.
• Proficiency with Microsoft Office Suite, particularly Excel and Word.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Ability to work independently and prioritize multiple responsibilities.

Preferred Qualifications

• Experience working within a nonprofit organization.
• Experience supporting DHS, HRA, ACS, DYCD, or other government-funded contracts.
• Experience with grant-funded programs and contract compliance.
• SHRM-CP, SHRM-SCP, PHR, or other HR certification preferred.
• Experience supporting payroll and HR functions for organizations with 40–100 employees.

Knowledge, Skills, and Abilities

• Payroll Processing and Administration
• Human Resources Management
• Employee Benefits Administration
• NYC PASSPort System
• Paychex Payroll Software
• Government Contract Compliance
• Financial Recordkeeping
• Invoicing and Reimbursement Processing
• Audit Preparation
• Budget Support
• Strong Attention to Detail
• Excellent Organizational Skills
• Professional Communication Skills
• Ability to Maintain Confidentiality

Compensation and Benefits

• Annual Salary: $75,000 – $85,000
• Health Insurance Benefits
• Paid Time Off
• Paid Holidays
• Professional Development Opportunities
• Retirement Benefits (if applicable)

How to Apply

Interested candidates should submit:

• Resume
• Cover Letter
• Three Professional References

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Subject Line: Financial Payroll & Human Resources Specialist Application

Applications will be reviewed on a rolling basis until the position is filled.

Real Dads Network, Inc. is an Equal Opportunity Employer and is committed to creating an inclusive workplace that values diversity and promotes equal opportunity for all employees.