Project Administrator

Project Administrator

Location: Remote

Schedule: Full-Time

Reports To: Senior Vice President of Operations

Position Overview

Continuity Global Solutions is seeking a highly organized, detail-oriented, and proactive Project Administrator to support the Senior Vice President of Operations and assist with the coordination and administration of multiple international projects. This position will serve as a critical link between operations, finance and project management teams.

The ideal candidate possesses exceptional written and verbal communication skills, and thrives in a fast-paced environment requiring strong organizational abilities, attention to detail, and the ability to manage multiple priorities simultaneously.

Requirements

• Provide direct administrative support to the Senior Vice President of Operations.
• Manage calendars, meetings, travel arrangements, and scheduling across multiple time zones.
• Draft, proofread, and edit professional correspondence, documents, and operational reports.
• Maintain confidential records and sensitive company information.

• Assist in the planning, coordination, and execution of domestic and international projects.
• Track project milestones, deliverables, staffing requirements, and deadlines.
• Maintain project documentation, databases, and operational records.

• Maintain staffing trackers, deployment schedules, and personnel records.
• Coordinate candidate documentation and onboarding requirements.

• Assist with project budget tracking and financial reporting.
• Monitor project expenditures and compare actual costs against approved budgets.
• Prepare budget summaries, expense reports, and financial tracking spreadsheets.
• Coordinate with accounting and finance personnel regarding invoices, purchase orders, and project-related expenses.
• Support forecasting and budget planning activities.

• Prepare and track purchase requests, purchase orders, and vendor communications.
• Coordinate equipment shipments and inventory tracking.

• Maintain organized electronic and physical filing systems.
• Perform additional duties and special projects as assigned.

Required Qualifications

• Bachelor’s degree in Business Administration, Project Management, Finance, or a related field preferred.
• Minimum of 3 years of administrative, project coordination, operations, or related experience.
• Exceptional written, verbal, and interpersonal communication skills.
• Strong organizational and time-management abilities.
• Proven ability to manage multiple projects and deadlines simultaneously.
• Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Experience maintaining spreadsheets, reports, and tracking systems.
• Strong analytical and problem-solving skills.
• High attention to detail and accuracy.
• Ability to work independently with minimal supervision while also functioning effectively within a team environment.

Preferred Qualifications

• Familiarity with international operations, government contracting, or security-related

projects.

• Experience supporting senior executives or operational leadership.
• Experience with project budgeting, financial tracking, or cost reporting.