Data Sharing Manager

Department Information

This position is not part of the classified personnel system; applications will be accepted from Residents and Non-Residents of Colorado.

Incumbent will be required to live in and complete work for CDE within Colorado.

Colorado Department Of Education – What We Do

The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.

As the administrative arm of the State Board of Education , CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.

CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.

CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do.

Why Work For CDE

The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!

The following is a summary of the benefits we offer:

• Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.
• Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.
• Employer-paid short-term disability and life insurance.
• Up to 160 hours of Paid Family Medical Leave (PFML).
• 11 paid holidays per year.
• Competitive vacation and sick leave accruals.
• Retirement through the Public Employees Retirement Association (PERA) www.copera.org .
• Employer-paid RTD Eco Pass (certain restrictions may apply).
• Paid professional development opportunities.

A wide salary range is posted for this position, and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority relative to others performing substantially similar work. While most salary offers are made within the posted range, occasionally an offer is made below or above the posted range based upon this salary analysis.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Description Of Job

Work Environment

This position is full-time, state-funded (funding is expected to continue indefinitely unless otherwise indicated) , and is hybrid.

• Extended hours during the evening or the weekend may be required by business needs.
• Commuting to CDE buildings is required per business needs.
• A Remote (Home) office is required.
• Required to report to the work location per business needs.
• Essential Functions (ADAAA)
• LIGHT/Office environment:
• Required to sit, view a computer screen, and utilize a keyboard and mouse for extended periods of time.
• May be required to lift and move up to 10 lbs of force frequently or 20 lbs occasionally.
• Required lifting, bending, stooping, pushing, walking, etc.
• Light work usually requires walking or standing to a significant degree.
• DL Not Required: Required to independently obtain and determine means to complete travel requirements.

Position Summary

Are you passionate about facilitating data use to support the public good while ensuring data privacy and security protections are in place? Do you enjoy building collaborative professional relationships and improving processes? Do you have a good understanding of research principles and want to support data sharing processes at the state level? Join CDE’s team as our data sharing manager.

The Data Sharing Manager is responsible for the development, implementation, and maintenance of education data sharing processes within CDE and for external education data requests. This position is also responsible for providing consultation to external education stakeholders, including local education agencies (LEAs), on data sharing processes and considerations. This position manages the provision of data to requestors and works with external researchers and/or LEAs to ensure data privacy laws and other applicable statutes are followed. Relatedly, this position is also responsible for managing the provision of student and educator data for use in educational research. These duties require a thorough understanding of educational data and usage, and the risks of using data incorrectly.

The final salary is anticipated to fall within the posted salary range, however the salary could be higher or lower depending on the knowledge, skills, abilities, and other qualifications of the preferred candidate while considering internal equity.

Major Duties And Responsibilities

• Manage, refine, and maintain education research data sharing processes at CDE, including guidance on CDE interactions with external education policy researchers, external research partners, CDE-initiated research, and CDE contractors. Collaborate with CDE’s Strategy Office to support internal and external data sharing processes that facilitate the work of the Strategy Office.
• Manage, refine and implement data external request processes, including processes for sharing data with other state agencies, CDE contractors and external researchers. These processes include the request and tracking mechanism(s), review and approval process, and delivery process. The processes must be compliant with laws protecting the privacy of student data and records, including FERPA, the Colorado Student Data Transparency and Security Act, the National School Lunch Act, and IDEA, and must be refined collaboratively with internal stakeholders and with CDE’s Data Privacy Manager. This position also provides consultation on data external request processes, CDE data, and data sharing considerations with external education stakeholders.
• Implement CDE data governance protocols, in accordance with CDE’s Data Governance program, to facilitate data sharing processes. Ensure data sharing protocols support the needs, while maintaining data privacy and security, of school districts, other Colorado state agencies, education policy researchers, and others committed to the advancement of education.
• Refine and review Data Sharing Agreements and other data sharing documentation, in collaboration with the Data Privacy Manager, including agreements with CDE contractors and external users of CDE Personally Identifiable Information (PII).
• Upon request, provide resources to LEAs about data sharing processes, especially activities which mirror duties 1-5, including consulting on considerations for education research and research requests.
• Develop and refine resources on all major data sharing projects, to ensure consistent and effective data sharing processes that are also aligned with federal and state student data privacy laws, and to ensure transparency of CDE data sharing projects.
• Provide resources and support to CDE staff in their professional activities that require data sharing, either internally or externally. Such resources and support will be provided via internal communications, consultation with CDE staff and external requestors on data sharing projects, process support, and consulting on data sharing in alignment with student data privacy laws and CDE data governance procedures.
• Manage data sharing processes, including support of data quality and review processes, for CDE’s participation in the Colorado state longitudinal data system.
• Review and implementation of any education research and data-related legislation that applies to CDE.
• Build and contribute to professional knowledge of data sharing and student privacy considerations, in collaboration with the data privacy manager, through participation in local, state, and national professional groups and conferences. Professional knowledge sharing will be imparted via face-to-face consulting, electronic meetings and other communications as requested by district, agency or CDE personnel as needed.
• Support implementation of the Data Governance Program. Implementation activities include participation in and logistical support for data governance committee meetings, facilitation of data governance issues processing (including maintenance of issue documentation and coordination of staff response to data governance issues) and other data governance duties as assigned.
• Maintain data sharing and data governance materials posted on CDE’s internal website as well as CDE’s public website.

Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

This position requires eight (8) years of experience only, OR A combination of education and experience totaling eight (8) years.

Experience Only

• Eight (8) years of professional experience in research, evaluation, state government, or project management, including working knowledge of research principal methods or equivalent experience.

Education And Experience

A Master's degree will substitute for six (6) years of the required experience. The remaining 2 years of professional experience are described below.

• Master's degree from an accredited college or university in Education, or a Social Sciences or research-related Field, including working knowledge of research principal methods, or equivalent experience.

And

• At least two (2) years of professional experience in research, evaluation, state government, or project management, including working knowledge of research principal methods or equivalent experience.

QUALIFICATIONS AND CONDITIONS

Qualifications For Success In The Position

• Demonstrated ability to understand and communicate about basic research principles, including common methodologies and methods, with a variety of stakeholders.
• Ability to quickly learn new information, including the types of data CDE collects, the challenges for districts to submit data, and considerations for specific types of data as well as federal and state student data privacy laws.
• Ability to identify incorrect or incomplete education data usage, tracking those to source, to avoid incorrect interpretations of education data.
• Critical reading and analytical skills that can be used to review federal and state statutes and regulations for application to data sharing processes.
• Demonstrated ability to manage multiple, simultaneous projects in different stages of development and of varying size and complexity.
• Demonstrated ability to manage divergent goals and viewpoints, conflict, and competing timelines with stakeholders.
• Ability to learn new software to support data sharing tracking mechanisms and communications with internal and external stakeholders.
• Ability to identify problems, creatively problem solve and recommend solutions to facilitate data sharing in compliance with data privacy laws and CDE objectives.
• Strong written and verbal communication skills with a range of stakeholders, including data analysts, staff at other state agencies, education researchers, parents, districts, CDE executive leadership, and members of the State Board of Education.
• Strong organizational skills.
• Strong attention to detail (proofing work, spelling, grammar, formatting, etc.).
• Exhibits CDE's mission, vision, and values by the consistent expression of professional, respectful, and customer service-oriented behaviors.
• Strong written and verbal communication skills.
• Demonstrated ability to effectively balance quality of work and productivity expectations.
• Demonstrated ability to effectively collaborate with internal and external customers (e.g. school districts, other CDE units).
• Demonstrated ability to prioritize and organize work to accommodate and meet the changing needs of the department and meet deadlines.
• Demonstrated ability to take initiative and exhibit a proactive approach to work.
• Demonstrated ability to identify problems and recommend solutions prior to the standard being jeopardized.
• Demonstrated ability to work independently, as well as on a team.
• Ability and willingness to travel.

Preferred Qualifications (Preferred/Not Required)

• Ability to effectively communicate with and coach all levels of personnel, at school districts, universities, CDE or other organizations interested in educational policy research or decision-making.
• Demonstrated knowledge of education policy and the relationships between decision-making and the data required to inform, predict, measure, and monitor education policy changes.

Conditions Of Employment (Required)

• Must be willing and able to submit to the pre-screening process and pass a background check.
• Ability and willingness to independently determine, obtain means, and complete required travel.
• Work extended schedule per business needs.
• Report to work location per business needs.
• DL Not Required: Required to independently determine and obtain means to complete travel requirements.
• Sign the acknowledgment form that this position is funded through federal funds and is subject to availability.

Supplemental Information

Complete Applications Must Include

• Completed Online Application: Required - Submitted through our ATS .
• Cover Letter: Required - Copy and Paste into the Supplemental Questions (11,000 character limit, aprx. 3 pages)
• Resume: Required - Copy and Paste into the Supplemental Questions (11,000 character limit, aprx. 3 pages)
• Transcript: Required if using education to meet MQs - Attached to the online application and meeting requirements as described under "College Transcripts".

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school and that a degree was conferred. Transcripts from colleges or universities outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

• Failure to submit a complete application as defined above by the announcement close may result in your application being removed from consideration.* *
• Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening.

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

Email Address

All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "***email_hidden***" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.

Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to [email protected] .