Executive Assistant - Clinic Administration

Careers With Purpose

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland.

Facility: Central Patient Building

Location: Sioux Falls, SD

Address: 1305 W 18th St, Sioux Falls, SD 57105, USA

Shift: 8 Hours - Day Shifts

Job Schedule: Full time

Weekly Hours: 40.00

Salary Range: $19.00 - $30.50

Department Details

Why Join Our Team?

Be part of a collaborative leadership team committed to exceptional patient care, employee experience, and organizational excellence.

Support strategic initiatives that impact Cardiology, Vascular, Oncology, Radiology, Pharmacy, Palliative Care, Hospice, and other specialty services across the region.

Work directly with senior leaders, physicians, and operational teams to help shape the future of healthcare delivery.

Enjoy a fast-paced, highly visible role where no two days are the same and your contributions have a direct impact on organizational success.

Join a culture that values relationships, teamwork, continuous improvement, and professional growth.

Opportunity to develop skills in executive support, project management, communications, and healthcare operations while working alongside experienced healthcare leaders.

Job Summary

Manages complex priorities, coordinates key initiatives, and serves as a trusted partner who anticipates needs, facilitates communication, and helps ensure strategic goals are achieved. Executive Assistant, Vice President OperationsPosition SummaryThe Executive Assistant provides comprehensive administrative, operational, and project management support to one or more senior executives. This role serves as a trusted partner to executive leadership by managing complex schedules, coordinating high-level meetings and events, supporting strategic initiatives, and facilitating communication across departments and stakeholders.

The Executive Assistant operates with a high degree of independence, professionalism, discretion, and sound judgment. Success in this role requires exceptional organizational skills, attention to detail, the ability to anticipate needs, and a commitment to ensuring executive leaders can focus on strategic priorities and organizational goals.

Key ResponsibilitiesExecutive SupportManage complex calendars, schedules, and priorities for executive leadership.

Coordinate meetings, retreats, leadership forums, and special events involving physicians, leaders, staff, and external partners.

Arrange travel, accommodations, itineraries, and expense reconciliation.

Screen, prioritize, and respond to incoming communications on behalf of executive leadership.

Prepare agendas, briefing materials, reports, presentations, and meeting summaries.

Project Management & CoordinationServe as project coordinator for strategic initiatives, departmental priorities, and special projects.

Monitor project timelines, deliverables, and follow-up actions to ensure commitments are completed.

Coordinate activities across multiple departments, leaders, and stakeholders.

Support leadership team meetings by tracking action items and facilitating accountability.

Communication & Relationship ManagementDraft, edit, and distribute professional correspondence, presentations, newsletters, and executive communications.

Interface effectively with physicians, executives, leaders, staff, community partners, and external organizations.

Maintain a high level of professionalism and customer service in all interactions.

Represent executive leadership in a manner that builds trust, credibility, and positive working relationships.

Information & Administrative ManagementMaintain confidential and sensitive information with the highest degree of discretion.

Develop reports, dashboards, spreadsheets, and other materials to support decision-making.

Organize and manage electronic and physical records.

Coordinate onboarding activities, recognition efforts, and leadership support functions as assigned.

Operational ExcellenceIdentify opportunities to improve administrative processes, workflows, and communication.

Anticipate executive needs and proactively address issues before they become barriers.

Exercise independent judgment in resolving routine and non-routine administrative challenges.

Support organizational priorities while adapting to changing demands and competing priorities.

Knowledge, Skills, and AbilitiesAbility to manage multiple priorities and deadlines simultaneously.

Ability to establish priorities, coordinate work activities, and execute with minimal supervision.

Ability to maintain confidentiality and exercise sound judgment in sensitive situations.

Ability to build effective working relationships across all levels of the organization.

Strong problem-solving skills with the ability to identify issues and recommend solutions.

Ability to remain calm, professional, and effective in fast-paced and changing environments.

Strong attention to detail and commitment to accuracy.

Ability to anticipate needs, think proactively, and take initiative.

Demonstrated professionalism, discretion, adaptability, and resilience.

Impact of the RoleThis position plays a critical role in supporting executive effectiveness and organizational success. The Executive Assistant serves as a trusted extension of executive leadership, helping ensure priorities are advanced, communication is effective, and strategic initiatives move forward efficiently. The ideal candidate is highly organized, proactive, relationship-oriented, and committed to excellence in supporting leaders, teams, and the mission of Sanford Health.

Qualifications

Associate degree in a secretarial or related field or equivalent three years Administrative Assistant work experience is required.

Benefits

Sanford offers an attractive benefits package for qualifying full-time and part-time employees. Depending on eligibility, a variety of benefits include health insurance, dental insurance, vision insurance, life insurance, a 401(k) retirement plan, work/life balance benefits, and a generous time off package to maintain a healthy home-work balance. For more information about Total Rewards, visit https://sanfordcareers.com/benefits .

Sanford is an EEO/AA Employer M/F/Disability/Vet. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-673-0854 or send an email to [email protected] .

Sanford has a Drug Free Workplace Policy. An accepted offer will require a drug screen and pre-employment background screening as a condition of employment.

Req Number: R-0263936

Job Function: Administrative Support

Featured: No