Executive Assistant

Cadwalader, Wickersham & Taft LLP is a preeminent international law firm that provides prestigious financial institutions, corporations, government entities, charitable and health care organizations, and private clients with innovative solutions to key legal and financial issues. More than 300 attorneys serve clients from our offices in New York, London, Charlotte, Washington D.C., offering clients superior legal advice and unparalleled service.

The Assistant will provide administrative support to the Office Managing Partner of the Charlotte office as well as a group of attorneys at the Firm.

Responsibilities

• Establish and maintain heavy calendar and deadline reminder systems; Coordinate internal and external meetings.
• Read, sort and prioritize incoming email.
• Make travel arrangements.
• Prepare and manage expense reimbursements by using Emburse.
• Input attorney time entries into InTapp system; work closely with Billing Department.
• Work closely with other departments within the Firm.
• Responsible for input of correspondence, memoranda, legal documents and forms utilizing MSWord.
• Screen telephone calls, accurately recording and relaying telephone message.
• Observe confidentiality of client and Firm matters.
• Maintain department files.
• Operate standard office equipment including copiers and scanners.
• Perform other related duties, as assigned.

Knowledge, Skills and Abilities Required:

• Approximately 3+ years of administrative experience.
• Knowledge of Microsoft Word and Excel.
• Ability to proofread typed material for grammatical, typographical and spelling errors.
• Necessary interpersonal skills and superior command of English language in order to communicate and follow instruction effectively.
• Strong organizational skills.
• Availability to work overtime when needed.
• Bachelor’s Degree preferred.

EEOC: Cadwalader is an equal opportunity employer. We offer opportunities to all qualified persons regardless of race, color, religion, sex, age, national origin, marital status, veteran status, disability, sexual orientation, gender identity and expression, or status in any group protected by federal, state or local law.