Purchase Officer

* THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*

Job Summary

This position is located in the Department of Administration’s Purchasing Division in Carson City and follows a standard in office work schedule, Monday through Friday. The Purchasing Officer 2 is responsible for managing agency solicitations for services on projects valued at over $100,000. Key duties include planning, organizing, and drafting requests for proposals; training evaluation committee members; facilitating the evaluation process; processing award recommendations; coordinating negotiations; and preparing resulting contracts. In addition, this position conducts formal commodity solicitations for State agency purchases valued at over $50,000. The role requires demonstrated experience conducting solicitations, managing awards, and administering contracts for state or local government agencies and/or private entities. Consistent with the Department of Administration’s mission to provide exceptional customer service, this position requires strong customer service skills and the ability to work cooperatively and professionally with internal and external stakeholders.

Under general direction, Purchasing Officers work either within the State’s Purchasing Division or within the Purchasing Divisions of the Nevada System of Higher Education (NSHE) and develop, evaluate, monitor and mediate procurement of goods and services contracts to ensure consistency, uniformity and cost-effectiveness in obtaining services for State agencies in accordance with applicable State and federal laws, regulations, and applicable policies and principles of sound fiscal management.

Essential Qualifications

Bachelor's degree from an accredited college or university in a businessrelated field and three years of increasingly responsible experience in procurement, project management related to procurement or related professional field which required analysis of technical and complex information; preparation of comprehensive written documents; and contract preparation and oversight; OR one year of experience as a Purchasing Officer I in Nevada State service; OR an equivalent combination of education and experience as described above.

Job Duties

Interview user agency staff and administrators to obtain information concerning the type, scope, timelines and technical aspects of the goods and services to be procured; develop project-specific definitions, geographic areas, projected changes in regulation or law, products and deliverables, and clearly defined expectations of the procuring agency.

Plan, organize and write requests for proposals, and other types of solicitations, for publication and distribution to potential vendors; establish timelines for solicitation; develop categories and weights of criteria upon which proposals are evaluated; recruit and train evaluation committee members regarding legal requirements, the evaluation criteria and process, and the expectations identified in the proposal.

Open proposals at the specified date, time and place; coordinate and participate in the evaluation of proposals for technical compliance and cost comparison; negotiate with finalists on deliverables, costs and other items to secure the highest quality of service and the best value for the State; request additional information and/or demonstrations as appropriate.

Coordinate negotiations between the user agency, the Attorney General's Office or delegated legal counsel, Risk Management and the vendor; resolve issues concerning the terms and conditions, warranties, legal requirements, payment schedules, appeal processes for disputes, determination of when a process is complete and other issues which may arise; after the vendor is selected, write the contract for execution by the user agency.

Ensure potential vendors are treated fairly and equitably and the procurement of services for the State is conducted in accordance with all applicable laws, regulations, policies and administrative directives. Manage strategic relationships to drive innovation and continuous improvement.

Communicate with user agency directors, administrators and senior staff, potential and selected vendors, risk management staff, deputy attorneys general and others to identify and resolve complex issues, negotiate contracts, and provide and obtain technical information.

Operate office machines including a personal computer to design and produce graphs, charts, spreadsheets, reports, requests for proposal and other documents related to the procurement of services process.

Perform related duties as assigned.

Under general direction, incumbents consult with user agencies to develop, negotiate and award State and national contracts for goods and services to ensure fairness, consistency, uniformity and efficiency in obtaining services to State agencies; manage contracts; conduct webinar instructional meetings and training for vendors and other states. Duties are distinguished from the Purchasing Officer I class by greater complexity and independence in performing job assignments.

Knowledge, Skills, And Abilities

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

Detailed knowledge of: oral and written communication skills.

Working knowledge of: procurement; laws, regulations and legal requirements related to the procurement of services; reference manuals such as the National Association of Purchasing Managers request for proposal contract negotiation guidelines; contract preparation and oversight; criteria used to draft and evaluate proposals including cost, timelines, deliverables, quality and effectiveness for specific projects; contract issues such as preparation of an offer and completion of acceptance documents.

Ability to: research and analyze technical information; understand complex procurement concepts and issues and develop clear, concise and comprehensive contract documents; communicate effectively to obtain technical information; assist user agencies in clearly identifying and specifying services and deliverables to be purchased; negotiate terms and conditions of major contracts; work cooperatively with user agency directors, administrators and senior staff, vendors and others to ensure that services for the State are procured fairly, consistently, uniformly and cost-effectively

Recruiter Contact Information: Sharhea Noble-Muir - ***email_hidden***

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.

Benefits Include

• Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees’ Benefits Program (PEBP).
• Vacation: Accrual of three weeks of annual leave each year.
• Sick Leave: Accrual of three weeks of sick leave each year.
• Holidays: 12 paid holidays per year.
• Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication.
• Deferred Compensation: The State offers a voluntary Deferred Compensation Program.
• No Nevada state income tax.
• Public Service Loan Forgiveness: Eligible due to public sector employment.
• Longevity Payments Eligibility: Employees who have received a performance rating of “standard” or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.

Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU).

For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF).

• State Holidays The holiday schedule for State employees is established by the Legislature.

The Following Are Legal Holidays

January 1.............................................. New Year's Day

Third Monday in January.................. Martin Luther King, Jr.'s Birthday

Third Monday in February................ Washington’s Birthday

Last Monday in May........................... Memorial Day

June 19................................................ Juneteenth Day

July 4.................................................... Independence Day

First Monday in September.............. Labor Day

Last Friday in October....................... Nevada Day

November 11........................................ Veterans' Day

Fourth Thursday in November........ Thanksgiving Day

Friday following the Fourth Thursday in November...................... Family Day

December 25........................................ Christmas Day

When January 1, June 19, July 4, November 11, or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday. Eligibility for holiday pay is covered by the provisions of NAC 284.255

Do you have any of the following?

• Bachelor's degree from an accredited college or university in a business related field and three years of increasingly responsible experience in procurement, project management related to procurement or related professional field which required analysis of technical and complex information; preparation of comprehensive written documents; and contract preparation and oversight.
• One year of experience as a Purchasing Officer 1 in Nevada State service.
• An equivalent combination of education and experience as described above.
• None of the above.

This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. Can you meet this requirement?

• Yes
• No

Describe your experience managing multiple deadlines within the same timeframe, to include when and where this experience was obtained.

Describe your experience facilitating complex solicitations and managing the full contract management life cycle, including where and when this experience was obtained.

• Required Question