Administrative Assistant

Job Title: Administrative Assistant

Location: Albany State Rec. Location

Regular/Temporary: Regular

Full/Part Time: Full-Time

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.

Job Summary

The Marketing and Communications Administrative Assistant I provides comprehensive administrative and operational support to the Office of Marketing and Communications. This position serves as a primary point of contact for faculty, staff, students, vendors, and external stakeholders, ensuring efficient office operations and exceptional customer service. Responsibilities include performing a variety of administrative duties, coordinating communications, maintaining records and files, scheduling meetings, assisting with event planning and coordination, and supporting departmental projects and initiatives.

Responsibilities

General Office Duties: Answering phones, greeting visitors, managing mail, ordering supplies, and maintaining office equipment.

Document Preparation: Creating, proofreading, and editing correspondence, reports, and other documents.

Record Keeping: Maintaining files, databases, and records related to administrative, financial, or academic matters.

Calendar Management: Scheduling appointments, meetings, and travel arrangements for staff.

Event Coordination: Assisting with the planning and execution of events, such as conferences, workshops, or social gatherings.

Financial Tasks: Processing invoices, expense reports, and purchase orders; assisting with budget reconciliations.

Communication and Liaison: Internal and External Communication: Serving as a point of contact for students, faculty, staff, and external stakeholders.

Disseminating Information: Communicating important information and updates to relevant parties.

Perform other duties as assigned by the manger.

Required Qualifications

• Associate¿s degree in business administration or related field
• 6 months to 1 year of experience in an office environment.
• Or an equivalent combination of education and experience will be accepted.
• 1 year of experience with a personal computer and associated software (Outlook, Word, Excel, etc.).
• 1 year of experience in customer service.

Preferred Qualifications

• Bachelor¿s degree
• 2 years of experience in an office environment.

Proposed Salary

• Commensurate with education and experience

Required Documents to Attach

• Cover letter.
• Resume.
• A list of at least 3 professional references with their contact information.

Knowledge, Skills, & Abilities

• Knowledge of computer software programs such as Banner and Microsoft Office.
• Knowledge of general office practices and procedures.
• Knowledge of University policies and procedures.
• Skilled in customer service.
• Skilled in organization and time management.
• Skilled in written and oral communication.
• Ability to maintain confidentiality.
• Ability to work independently and collaboratively.
• Ability to multitask, work independently, prioritize and complete tasks in a timely manner.

Contact Information

For more information or questions about a job posting, please contact the Office of Human Resources at (229) 500-2026, or by email at ***email_hidden***. For technical support, please call the USG Service Desk at (877) 251-2644, or by email at [email protected].

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Excellence

We achieve outcomes of the highest quality, hold ourselves accountable to the highest standard and are committed to continuous improvement in University programs and services.

Respect

We are directed by tenets of ethics, treating other with courteous regard, and being civil in our interactions.

Community

We strive to build community and value a good mindset.

Teamwork

We seek partnerships within the University and community. We practice a supportive spirit that results in the implementation of plans, actions and shared results.

Learning

We cultivate a practice of global pedagogies in a learning environment.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Albany State University.

Certain positions may also require the selected candidate to submit to or have:

• a credit check completed for "Positions of Trust" and/or approved departmental purchase card usage
• a motor vehicle report for positions that require driving an Albany State University vehicle
• a successful pre-employment drug test

Equal Employment Opportunity

Albany State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, working, and studying. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the ASU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the ASU community.

For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at (229) 500-2026. For individuals requiring disability-related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at 229-500-3442.